How to Use the Kakobuy Spreadsheet to Build Your Personal Seller Database
Power buyers and seasoned shopping agents know one secret to consistent success: organized data. Tracking your favorite sellers systematically can transform your shopping experience from unpredictable to reliably excellent. Enter the Kakobuy Spreadsheet – a powerful tool that helps you build, manage, and optimize your personal seller database.
Why Build a Personal Seller Database?
Before diving into the "how," let's address the "why." A personal seller database helps you:
- Save Time:
- Make Informed Decisions:
- Manage Risk:
- Streamline Communication:
- Make Informed Decisions:
Step 1: Duplicating the Master Kakobuy Spreadsheet
The first step is to get your own copy of the spreadsheet template.
- Locate the Template:
- Make a Copy:File Make a copy. For Microsoft Excel users, simply download and save a new version.
- Name Your File:
Pro Tip: Your master copy is a template. Always work from your duplicated version to keep the original intact for future use or for sharing with others.
Step 2: Creating Personalized Seller Tabs
The power of this system lies in its organization. Instead of one giant list, you'll create dedicated tabs (or sheets) for different sellers or seller categories.
- Understand the Structure:
- Master Dashboard:
- Seller Tabs:
- Master Dashboard:
- Create a New Tab:
- Rame the Tab:
- Set Up the Columns:
Column Header Purpose Item Name/Link Description or Taobao/Weidian link of the item purchased. Date Ordered When you placed the order. Price (¥) The item's cost. QC Photos Received (Y/N) Simple yes/no for tracking. QC Rating (1-10) Your subjective score of the item's quality from photos. In-Hand Rating (1-10) Your rating of the physical product's quality after receiving it. Shipping Speed (Days) Number of days from order to warehouse arrival. Communication Score (1-5) How responsive and helpful the seller was. Notes Any specific comments, issues, or positives. - Rame the Tab:
Step 3: Ranking Sellers with a Scoring System
Data is useless without analysis. Implement a simple scoring system on your Master Dashboard to rank your sellers automatically.
- Set Up Your Master Dashboard:
- Use Formulas to Pull Data:
- To calculate the Avg. QC Score=AVERAGE(Seller_HypeSneakers!E2:E100)
- For Avg. Shipping Speed, use:
=AVERAGE(Seller_HypeSneakers!G2:G100) - For Avg. Shipping Speed, use:
- Create an Overall Rank:
- Assign weights to what's important to you. For example:
- In-Hand Score: 50% of total score
- QC Score: 30% of total score (accuracy of photos vs. reality)
- Shipping Speed: 20% of total score (faster is better)
- Create a "Total Score" column using a weighted average formula. For a seller with scores in columns B, C, and D, it might look like:
=(B2*0.5)+(C2*0.3)+(D2*0.2). Note: For Shipping Speed, since a lower number is better, you may need to invert the score (e.g., 5 = fastest, 1 = slowest). - Use the
=RANK.E()
- Use Formulas to Pull Data:
Maintaining Your Database
Consistency is key.
- Update Immediately:
- Be Honest in Your Ratings:
- Review Quarterly:
- Be Honest in Your Ratings:
Conclusion
The Kakobuy Spreadsheet method transforms you from a casual buyer into a strategic power buyer. By dedicating a small amount of time to duplicating the sheet, creating organized seller tabs, and implementing a clear ranking system, you build a invaluable personal asset. This database will save you money, time, and frustration, ensuring that every future purchase is backed by data-driven confidence.