ACBuy: How to Create and Customize Your Own ACBuy Spreadsheet
For serious bulk buyers, chasing scattered order details through endless emails and messages isn't just tedious—it's a massive drain on time and efficiency. A centralized, customized spreadsheet is the ultimate solution. The ACBuy Spreadsheet template is designed specifically for this purpose. This guide will walk you through how to duplicate it and tailor it to your unique workflow.
Step 1: Duplicate the Master ACBuy Spreadsheet
The first step is to get your own editable copy. If you're using Google Sheets, simply locate the "File" menu and select "Make a copy". Name it something clear, like "[Your Business Name] ACS Bulk Order - [Date]". For Microsoft Excel users, you can simply download the template and save it to your desired location.
- Pro Tip:
Step 2: Structure and Categorize Your Orders
A logical structure is the backbone of an efficient spreadsheet. A well-categorized sheet allows you to filter, sort, and analyze your data in seconds.
Essential Column Headers:
| Column Header | Purpose |
|---|---|
| Order ID / PO Number | A unique identifier for each order line. |
| Supplier | Contact person or factory name. |
| Product Description & Link | Detailed product name and a hyperlink to the product page. |
| Variants (Color/Size) | All relevant product options. |
| Unit Cost | The cost per single item. |
| Quantity | Number of units ordered. |
| Total Cost | Auto-calculated (Unit Cost × Quantity). |
Step 3: Record QC (Quality Control) Data Efficiently
Integrating QC into your spreadsheet prevents defective goods from ever being shipped.
Recommended QC Columns:
- QC Status:Pending, Passed, Failed, Awaiting Rework.
- QC Date:
- QC Notes / Defect Log:
- Photos Link:
- QC Notes / Defect Log:
Workflow Integration:
This section turns your order tracker into a logistics hub, giving you full visibility of your inventory in transit. Use conditional formatting on the "ETA" and "ATA" columns to highlight shipments that are arriving soon or are overdue. The real power comes from customization. Add columns vital to your business, such as: Implement simple formulas to auto-fill calculations, and use data validation rules (like dropdown lists) to ensure data consistency. By duplicating and customizing the ACBuy Spreadsheet, you transform the chaotic process of bulk buying into a streamlined, data-driven operation. A well-maintained spreadsheet saves countless hours, reduces costly errors, and provides a single source of truth for your entire supply chain. Start building yours today and take control of your AC purchases.Step 4: Track Shipping and Logistics
Essential Shipping Columns:
Step 5: Customize and Automate for Your Needs
Conclusion