Home > CSSBuy Spreadsheet: Integrating QC Reports with Payment Data

CSSBuy Spreadsheet: Integrating QC Reports with Payment Data

2025-11-07
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Creating a Unified System for Order Tracking and Budget Management

By CSSBuy Guide Team • Updated: November 2023

Why Combine QC and Payment Data?

For frequent shoppers using CSSBuy, managing multiple orders becomes complex when quality control (QC) photos, payment records, and tracking information live in separate places. By combining these datasets into one master spreadsheet, you gain:

  • Complete order overviews
  • Accurate budget tracking
  • Faster issue identification
  • Simplified logistics management

Building Your Master Spreadsheet

Essential Columns for Your Spreadsheet

Column Purpose Data Source
Item ID Unique identifier for each product CSSBuy Order Number
Product Description Item name, size, color, specifications Store listing + Order notes
Price (¥) Product cost in Chinese Yuan Payment breakdown
QC Photos Link Direct URL to QC images CSSBuy QC Report
QC Status Approved/Rejected/Pending review Your assessment + Agent notes
Total Cost (USD) Final amount paid incl. fees Payment confirmation
Shipping Status Warehouse/Shipped/Delivered CSSBuy parcel tracking

Linking QC Summaries with Payment Logs

Method 1: Manual Integration

For beginners or occasional shoppers:

  1. Export your CSSBuy payment history
  2. Copy QC photo links from each order page
  3. Combine data manually in Google Sheets or Excel
  4. Use filters to sort by status, price, or shipping stage

Method 2: Automated Import

For advanced users with programming knowledge:

  • Use CSSBuy API to pull order data automatically
  • Create scripts to import QC album links
  • Set up Google Apps Script for regular updates
  • Use =IMAGE() function to display thumbnails directly in spreadsheet

Budget Tracking Features

Real-time Spending Totals

Use SUM formulas to track total spending across all orders, with separate calculations for product costs, shipping, and service fees.

Cost Per Item Analysis

Compare similar items from different sellers to identify price trends and make smarter purchasing decisions.

Exchange Rate Tracking

Record conversion rates for each transaction to understand exactly how currency fluctuations affect your budget.

Get Started Quickly

Download our pre-formatted Google Sheets template to begin organizing your CSSBuy orders immediately:

Download CSSBuy Master Template

(Google Sheets format - automatically copies to your Drive)

Pro Tips for Power Users

Conditional Formatting

Set up color coding for QC status: green for approved items, red for rejected, yellow for pending review.

Data Validation

Create dropdown menus for recurring entries like shipping method, agent name, or store rating to maintain consistency.

Pivot Table Reports

Generate monthly spending summaries, success rates by seller, and average shipping costs using pivot tables.

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