Master Conditional Formatting in KAKOBUY for Real-Time QC Alerts
2025-11-08
At KAKOBUY, quality control processes can be optimized using powerful spreadsheet tools. This guide explains how to implement Conditional Formatting
What is Conditional Formatting?
Conditional Formatting automatically applies formatting—such as background colors, text styles, or borders—to cells based on specific rules. When quality-related data in your QC spreadsheet crosses predefined thresholds, the feature generates instant, highly-visible alerts.
Basic Steps to Set Up Quality Control Alerts
- Select Your Quality Data Range
Highlight the columns containing key QC metrics—dimensions, test scores, failure codes, etc. - Open the Conditional Formatting Menu
Navigate Format Conditional formatting- Create a "Failure" Highlighting Rule (Example)
- Choose "Custom formula is"
- Enter a QC formula based on your process. For example:
=IF(C2="FAIL", TRUE, FALSE)=B2<50- Set the formatting style (e.g., bright red fill, bold text).
- Enter a QC formula based on your process. For example:
- Add Low/High Limit Rules
For numerical tolerances:
Select "Number range"
Choose "is not between X and Y"- Apply and Observe
Click "Done", then faulty values will be highlighted immediately as per the rules in new or existing entries. - Create a "Failure" Highlighting Rule (Example)
Advanced Quality Alerts Example: Color-Coding Severity
| Condition | Alert Color | Formula Example | Use Case |
|---|---|---|---|
| Critical Failure | Red | =OR(B2="CRITICAL", C2=0) |
Item unsafe or completely non-functional |
| Minor Defect | Yellow | =AND(D2>=1, D2<=3) |
Cosmetic or repairable issues – 1-3 defects |
| Needs Review | Blue | =ISBLANK(E2) |
Missing inspection data requires review |
Benefits for KAKOBUY Quality Teams
- Instant Visual Feedback:
- Prioritized Corrections:
- Mistake-Proofing:
- Dynamic Updates:
- Prioritized Corrections:
Final Tips:
Ensure your rules are mutually exclusive in priority order. Review rules regularly with your QC team to match updated standards. Combined with KAKOBUY data validation, conditional formatting forms a solid, in-sheet quality assurance dashboard.