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USFANS: How to Plan Multi-Order Shipments Using the USFANS Spreadsheet

2025-11-09

Manage multiple parcels, storage timelines, and weight data efficiently to optimize freight spending

Shipping multiple orders internationally can be complex and costly without proper organization. The USFANS spreadsheet system provides a comprehensive solution for managing multi-order shipments, helping you track parcels, monitor storage timelines, and control freight expenses efficiently.

Setting Up Your USFANS Spreadsheet

Initial Structure Creation

Create separate worksheets within your main spreadsheet:

Order Tracking:
Warehouse Storage:
Weight & Dimensions:
Shipping Comparison:

Managing Multiple Parcels

Consolidation Strategy

Group packages strategically to maximize carrier discounts:

Package ID Weight (kg) Dimensions Storage Days Remaining Consolidation Group

USF-001 2.5 30×20×15cm 12 Group A

USF-002 1.8 25×18×10cm 8 Group A

USF-003 4.2 40×30×25cm 15 Group B

Storage Timeline Management

Maximizing Free Storage Periods

Most warehouses offer 30-60 days of free storage. Use conditional formatting to highlight packages approaching storage deadlines:

USF-004 3 days remaining

USF-005 7 days remaining

USF-006 25 days remaining

Weight Data Optimization

Volumetric Weight Calculations

Carriers charge based on actual weight or volumetric weight (whichever is higher). Calculate volumetric weight using:

(Length × Width × Height) ÷ Volumetric Divisor

Example:
Volumetric weight (÷5000): 4.8 kg VS Actual weight: 3.5 kg

Chargeable weight: 4.8 kg (the higher value)

Optimizing Freight Spending

Carrier Comparison Strategy

Create a comparison table to identify the most cost-effective shipping options:

Carrier Cost (5kg) Cost (10kg) Delivery Time Best For

Carrier A $45 $78 7-10 days Urgent shipments

Carrier B $38 $65 12-15 days Standard packages

Carrier C $32 $58 15-20 days Budget shipments

Best Practices for Multi-Order Management

Regular Updates:
Consolidation Windows:
Weight Verification:
Documentation:
Performance Tracking:

Summary

The USFANS spreadsheet system transforms complex multi-order shipping into a manageable, cost-effective process. By centralizing package information, tracking storage timelines, and analyzing weight data, you can significantly reduce freight expenses while ensuring timely delivery of all your packages.

Pro Tip:

Package ID	Weight (kg)	Dimensions	Storage Days Remaining	Consolidation Group
USF-001	2.5	30×20×15cm	12	Group A
USF-002	1.8	25×18×10cm	8	Group A
USF-003	4.2	40×30×25cm	15	Group B

Carrier	Cost (5kg)	Cost (10kg)	Delivery Time	Best For
Carrier A	$45	$78	7-10 days	Urgent shipments
Carrier B	$38	$65	12-15 days	Standard packages
Carrier C	$32	$58	15-20 days	Budget shipments

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