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SuperBuy: How to Track QC and Shipping Together Using the SuperBuy Spreadsheet

2025-11-12

Managing international purchases can be challenging, especially when you're trying to keep track of Quality Control (QC) checks and shipping updates separately. The SuperBuy Spreadsheet is a powerful tool designed to solve this exact problem, bringing both processes into a single, unified view.

What is the SuperBuy Spreadsheet?

The SuperBuy Spreadsheet is a centralized management tool, often a shared Google Sheet or Excel template, used by the savvy shopping community. Its primary purpose is to provide a holistic overview

Why Combine QC and Shipping Tracking?

Unified Visibility:
Informed Decision Making:
Efficient Problem-Solving:
Time-Saving:

How to Link Tracking Updates with Inspection Notes

Follow these steps to achieve full order visibility using the SuperBuy Spreadsheet:

Step 1: Set Up Your Spreadsheet Structure

Create columns for the following key information:

Column Description

Item Name/Link The product you ordered.

Warehouse Arrival Date When the item arrived at the SuperBuy warehouse.

QC Status e.g., "Pending," "Photos Received," "Approved," "Exchanged."

QC Notes & Photo Link A direct link to the QC photos and your notes on the item's quality.

Shipping Method e.g., EMS, DHL, SAL.

Tracking Number The number provided by your agent after submitting a parcel.

Shipping Status & Updates Live updates from the carrier (e.g., "In Transit," "Customs Clearance").

Step 2: Integrate QC Information

As soon as your item arrives at the warehouse, add the date to the spreadsheet. When SuperBuy provides QC photos:

Copy the link to the album and paste it into the "QC Notes & Photo Link" column.

Add brief notes in the same cell or an adjacent one. For example: "Logo looks good, no visible flaws. GL"
Update the "QC Status" to "Approved" or "Exchanged" as needed.

Step 3: Connect Shipping Information

Once you approve the item and submit it for shipping:

Enter the "Tracking Number" and "Shipping Method" into their respective columns.

Use a simple formula (like =HYPERLINK("https://tracking.carrier.com/"+TRACKING_NUMBER_CELL)) to turn the tracking number into a clickable link that takes you directly to the carrier's tracking page.

Step 4: Maintain a Living Log

This is the most crucial step for full visibility. In your "Shipping Status & Updates" column:

Regularly update the status based on the carrier's information.

Reference your QC notes in your shipping log."Carrier reported damage — Contradicts QC photos which showed no flaws. Filed inquiry."

This creates a powerful, time-stamped record of your entire order journey.

Pro-Tips for Maximum Efficiency

Color-Coding:
Freeze Panes:
Conditional Formatting:

Conclusion

By integrating your Quality Control and shipping tracking processes into the SuperBuy Spreadsheet, you transform your order management from a fragmented chore into a streamlined, transparent system. Linking tracking updates with inspection notes gives you unprecedented control and visibility, making you a more informed and confident international shopper.

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Column	Description
Item Name/Link	The product you ordered.
Warehouse Arrival Date	When the item arrived at the SuperBuy warehouse.
QC Status	e.g., "Pending," "Photos Received," "Approved," "Exchanged."
QC Notes & Photo Link	A direct link to the QC photos and your notes on the item's quality.
Shipping Method	e.g., EMS, DHL, SAL.
Tracking Number	The number provided by your agent after submitting a parcel.
Shipping Status & Updates	Live updates from the carrier (e.g., "In Transit," "Customs Clearance").