HubBuyCN: How to Use the HubBuyCN Spreadsheet for Brazil Orders
The HubBuyCN Spreadsheet is a powerful organizational tool designed specifically for Brazilian buyers navigating the complex world of Chinese e-commerce. This comprehensive guide will walk you through effectively using this spreadsheet to streamline your purchasing process from Taobao to your doorstep in Brazil.
Getting Started with Your Spreadsheet
Begin by accessing your personalized HubBuyCN spreadsheet through your account dashboard. The template comes pre-formatted with essential columns that will guide you through the entire procurement process.
- Duplicate the template
- Label clearly
- Share appropriately
- Label clearly
Adding Product Information
The Product Details section is where you compile all necessary information about your intended purchases:
Essential Columns to Complete:
| Column | Purpose | Example |
|---|---|---|
| Taobao/Tmall Link | Complete product URL from the original listing | https://item.taobao.com/item.htm?id=123456789 |
| Product Description | Brief description in Portuguese or English | Women's Summer Dress - Floral Pattern |
| Quantity | Number of units required | 3 |
| Color/Size Specifications | Specific product variations | Blue, Size L |
| Seller Communication | Important notes for the purchasing agent | Confirm stock availability before purchasing |
Tracking Order Progress
As your items move through the procurement pipeline, update the following sections:
Order Status Updates
- Purchase Status
- Domestic Tracking Numbers
- Warehouse Receipt Date
- Domestic Tracking Numbers
Quality Control (QC) Documentation
The QC section is crucial for ensuring product quality meets your expectations:
QC Workflow in Spreadsheet:
- Warehouse staff uploads QC photos to your designated folder
- Insert photo links in the "QC Images" column of your spreadsheet
- Add your approval/rejection decision in the "QC Status" column
- Include any specific notes about product condition
Pro Tip:
International Shipping to Brazil
The shipping section becomes active once your items are consolidated and ready for international dispatch:
Shipping Information to Track:
- Consolidation Weight
- Shipping Method Selected
- International Tracking Number
- Customs Declaration Value
- Shipping Cost
- Shipping Method Selected
Brazil-Specific Customs Considerations
To navigate Brazilian import regulations effectively:
Important Customs Information to Include:
- CPF/CNPJ Number
- Product HS Codes
- Invoice Details
- Import Taxes Estimate
- Product HS Codes
Best Practices for Brazilian Buyers
Optimize Your HubBuyCN Experience:
- Use Google Translate
- Maintain Currency Consistency
- Set Up Notifications
- Regular Backups
- Team Collaboration
- Maintain Currency Consistency
The HubBuyCN Spreadsheet transforms the complex process of ordering from Chinese marketplaces into a structured, manageable workflow specifically designed for Brazilian importers. By diligently maintaining this tool, you create a single source of truth for every aspect of your procurement process, ultimately saving time, reducing errors, and improving communication with your purchasing agent.
Start implementing this system with your next Taobao order and experience the difference that organized international purchasing can make for your business or personal imports to Brazil.