BaseTao: How to Visualize Cost and Weight Data from Your Spreadsheet
Effectively managing your BaseTao orders involves tracking various metrics like total price, shipping fees, and item weights. While the BaseTao spreadsheet contains all this raw data, visualizing it unlocks powerful insights into your spending patterns and operational efficiency. This guide will show you how to turn your spreadsheet numbers into clear, actionable graphs and tables.
What You Need to Get Started
- Your completed BaseTao order spreadsheet
- A spreadsheet program like Microsoft Excel, Google Sheets, or Numbers
- The data columns: Item Price (¥), Domestic Shipping (¥), International Shipping Weight (kg), Service Fee (¥), and QC Status.
Creating Graphs for Key Metrics
1. Visualize Total Order Value Over Time
Track your total spending per order to monitor your purchasing habits and budget.
How to Create a Line or Bar Graph:
- Create a new column called Total Order Value. Use a formula to sum the Item Price, Domestic Shipping, Service Fee, and any other costs for each row.
- Select the column with your order dates and the new Total Order Value
- Go to the InsertLine ChartBar Chart.
Chart Insight: This graph helps you spot busy purchasing periods and calculate your average monthly spending.
2. Analyze Your Monthly Cost Patterns
Break down your spending by category to see where your money is going every month.
How to Create a Stacked Bar Chart (Monthly View):
- Create a Pivot Table. Set Months
- Add the following as Values:
- Sum of Item Price
- Sum of Domestic Shipping
- Sum of Service Fee
- From this Pivot Table, create a Stacked Bar ChartStacked Column Chart.
- Add the following as Values:
Chart Insight: This visualization clearly shows if a cost category (e.g., domestic shipping) is increasing disproportionately, allowing for strategic adjustments.
3. Track Average QC (Quality Control) Approval Rate
Monitor the quality of your sourced items by tracking how often they pass initial inspection.
How to Create a Pie Chart or Summary Table:
- Create a Pivot Table.
- Drag the QC Status
- The Pivot Table will show counts for "Passed," "Failed," etc.
- Select this data and insert a Pie Chart
Chart Insight: A consistently low pass rate from a specific store is a red flag, prompting you to find a more reliable seller.
4. Assess International Shipping Cost by Weight
Understand the relationship between the weight of your parcels and the final shipping cost.
How to Create a Scatter Plot:
- You need a column for the estimated or final International Shipping Cost.
- Select the columns for Weight (kg)Shipping Cost.
- Go to InsertScatter Plot.
Chart Insight: This plot reveals the pricing tiers of your shipping line (e.g., first 0.5kg costs X, then Y per 0.1kg after), helping you optimize package consolidation.
Creating Summary Tables with Pivot Tables
Pivot Tables are the most powerful tool for summarizing your BaseTao data without complex formulas.
- Total Spent per Store:
- Average Item Price by Category:
- Total Shipping Weight by Month:
- Average Item Price by Category:
Conclusion
By moving beyond raw numbers and visualizing your BaseTao data, you transition from a simple order manager to a strategic reseller. Charts and tables provide an instant understanding of your financial patterns, shipping efficiency, and supplier reliability. Dedicate a small amount of time to set up these graphs once, and you'll have a powerful dashboard for all your future hauls.
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