How to Create Your Own SuperBuy Spreadsheet for Order Tracking
Advanced shopping agents users know that keeping detailed records is the key to successful international purchasing. While SuperBuy provides order tracking through their platform, many experienced buyers create private tracking spreadsheets for enhanced control and customization. This guide will show you how to copy and adapt the SuperBuy spreadsheet template to monitor your orders, QC photos, and shipping progress.
Why Create a Private Tracking Spreadsheet?
Complete Control
Track exactly what matters to you with custom columns and sorting options.
Historical Data
Maintain long-term records of your purchases for budgeting and reference.
Advanced Analytics
Calculate shipping costs per item, success rates from different sellers, and more.
Getting Started: Copy the Template
Option 1: Use Our Template
Download the SuperBuy Spreadsheet Template
Option 2: Create From Scratch
| Essential Columns | Purpose |
|---|---|
| Order Date | When you placed the order |
| Seller/Source | Where you purchased from |
| Item Description | Detailed product information |
| Price (CNY) | Item cost in Chinese Yuan |
| SuperBuy Order # | Internal tracking number |
| QC Photo Links | Links to quality check images |
| Warehouse Status | Received/Stored/Consolidated |
| Shipping Method | EMS/DHL/SAL, etc. |
| Tracking Number | International shipping code |
| Status | Current order progress |
Customizing Your Spreadsheet
Create Dynamic Status Tracking
=IF(AND(F2="Received",G2<>""),"Ready to Ship",IF(F2="","Ordered","Processing"))Convert Currency Automatically
=GOOGLEFINANCE("CURRENCY:CNYUSD")*D2Calculate Total Costs
=SUM(D2:D50)+Shipping_CostIntegrate QC Photo Management
- Use the HYPERLINK
- Add thumbnail previews using image insert functions
- Create a separate tab for detailed QC analysis with notes on stitching, colors, and materials
Shipping Progress Dashboard
- Use conditional formatting to highlight delayed packages
- Create automated status alerts based on shipping timelines
- Build charts to visualize your shipping cost patterns
Advanced Automation Features
Email Notifications
Set up email alerts when:
• Tracking status changes to "Delivered"
• Packages haven't moved in 7+ days
• Items hit your designated price thresholds
Mobile Access
Configure your spreadsheet for mobile viewing:
• Freeze the top row for easy scrolling
• Use data validation for dropdown menus
• Set up mobile notifications for critical updates
Data Backup
Automatically create weekly backups:
• Use Google Sheets version history
• Set up automatic exports to cloud storage
• Create archive copies for completed hauls
Getting the Most From Your Spreadsheet
A well-maintained SuperBuy tracking spreadsheet transforms how you approach international shopping. Beyond simply monitoring current orders, it becomes a valuable database that helps you make smarter purchasing decisions, identify reliable sellers, and optimize your shipping strategies.
Pro Tip: