LitBuy: How to Track QC Progress and Shipping Stages Using the LitBuy Spreadsheet
Successful e-commerce fulfillment relies on complete supply chain visibility. The LitBuy Spreadsheet provides a centralized system for tracking your products from quality control to final delivery. This guide will show you how to maintain full transparency using this powerful tool.
Setting Up Your LitBuy Spreadsheet
Begin by creating a dedicated spreadsheet with the following column headers:
- Product ID/SKU
- QC Status
- QC Completion Date
- Parcel Weight
- Courier Name
- Tracking Number
- Shipping Stages
- Estimated Delivery Date
- Actual Delivery Date
Recording Quality Control Progress
Quality control is your first critical checkpoint. Follow this process:
- Update the QC Status
- Record the exact QC Completion Date
- Note any quality issues in a dedicated "Remarks" column for failed items
- Record the exact QC Completion Date
Example: A product that passed QC on May 15 would show: QC Status: Passed | QC Completion Date: 15-May-2023
Managing Shipping and Courier Information
Once items ship, capture these essential details:
| Data Point | Importance | Best Practice |
|---|---|---|
| Parcel Weight | Verifies shipment accuracy and calculates costs | Record weight immediately after packing |
| Courier Tracking | Provides real-time shipment visibility | Copy-paste full tracking numbers to avoid errors |
Monitoring Shipping Stages
Track these key milestones in your Shipping Stages column:
- Warehouse: Items ready for dispatch
- In Transit: Package moving through courier network
- Out for Delivery: Package on final delivery vehicle
- Delivered: Successfully received by customer
Maintaining Transparency
For optimal transparency:
- Update daily
- Use data validation
- Share access
- Color code statuses
- Use data validation
Benefits of the LitBuy System
Implementing this tracking method delivers significant advantages:
- Eliminates communication gaps between warehouse and customer service teams
- Provides customers with accurate delivery expectations
- Identifies bottlenecks in your fulfillment process
- Creates an auditable record for quality assurance
The LitBuy Spreadsheet transforms complex logistics into manageable, transparent data. By consistently recording QC dates, parcel weights, and tracking information, you maintain complete visibility from warehouse to delivery—ensuring customer satisfaction and operational efficiency.