Understanding Customs Declarations

Customs declarations are official documents that provide information about the contents of your international shipment. These forms are required by customs authorities in both the shipping and receiving countries to:

• Assess applicable duties and taxes
• Enforce import restrictions
• Collect trade statistics
• Prevent illegal shipments

BaseTao's Declaration Process

When using BaseTao's shipping services, our logistics partners will guide you through the declaration process:

Step 1: Product Information Review

Before shipping, carefully review the product information in your BaseTao warehouse. Ensure that:

• Product descriptions are accurate
• Quantities match your actual purchases
• Product values are correctly stated

Step 2: Declaration Form Preparation

BaseTao's system will pre-fill declaration forms based on your warehouse items. You'll need to verify and complete:

• Item descriptions (be specific but simple)
• Quantity and unit count
• Declared value
• Product category/HS code (when applicable)

Step 3: Logistics Partner Assistance

Our experienced logistics partners can provide guidance on:

• Appropriate declaration values
• Product categorization
• Country-specific requirements
• Special documentation needs

Best Practices for Safe Declarations

Accurate Product Descriptions

Use clear, honest descriptions rather than vague or misleading terms. Instead of "gift" or "sample," describe what the item actually is (e.g., "men's cotton t-shirt," "electronic watch").

Reasonable Declared Values

Declare the actual purchase price plus shipping costs. Significant undervaluation can raise red flags with customs authorities.

Know Prohibited Items

Familiarize yourself with items that are restricted or prohibited in your country. BaseTao can help identify these items before shipping.

Consistency Across Documents

Ensure that information on invoices, packing lists, and customs forms matches exactly.

Common Mistakes to Avoid

• Declaring all items as "gifts" when they're commercial purchases
• Severely undervaluing items to avoid duties
• Using incorrect HS codes or product categories
• Inconsistent information across different documents
• Failing to declare items accurately in bundled purchases

What BaseTao's Logistics Partners Provide

• Pre-declaration review and suggestions
• Country-specific declaration advice
• Document preparation assistance
• Updates on customs regulation changes
• Support if customs queries arise