BaseTao: How to Automate Your Purchase Tracking Using the BaseTao Spreadsheet
If you're regularly ordering items through shopping agents like BaseTao, keeping track of multiple purchases, shipping costs, and quality control status can become overwhelming. The BaseTao Spreadsheet offers a powerful solution to streamline this entire process through automation.
What is the BaseTao Spreadsheet?
The BaseTao Spreadsheet is a customizable tracking tool, typically built in Google Sheets or Excel, that connects with your BaseTao account data. It transforms raw order information into an organized, automated dashboard that gives you complete visibility over your hauls.
Key Automation Features
Automatic Total Spend Calculation
Manually adding up individual item costs, domestic shipping fees, and international shipping can be tedious and prone to errors. The BaseTao Spreadsheet automatically calculates:
- Individual item costs (in Chinese Yuan)
- Domestic shipping fees to the warehouse
- International shipping costs for your haul
- Additional service fees (like rehearsal packaging)
- Grand total in your preferred currency
Automated Shipping Progress Tracking
No more guessing where your package is. The spreadsheet can be configured to track every stage of the shipping journey:
- Item ordered and paid
- Received at BaseTao warehouse
- QC photos uploaded
- Item stored in warehouse
- Shipped internationally
- Customs status updates
- Out for delivery
- DELIVERED
Color-coding and status bars provide at-a-glance visibility of your haul's progress.
Streamlined QC Status Recording
The Quality Control (QC) process is crucial when shopping through agents. The BaseTao Spreadsheet helps you systematically track:
- QC photo availability status
- Item condition assessments
- Measurements versus product descriptions
- Flaw identification and notes
- Return/exchange request status
This organized approach ensures you don't miss critical QC issues before shipping items internationally.
How to Set Up Your Automated BaseTao Spreadsheet
Step 1: Template Selection or Creation
Start with a pre-made BaseTao spreadsheet template from rep communities or create your own with these essential columns:
- Item Name/Description
- Store/Link
- Price (¥)
- Domestic Shipping (¥)
- QC Status
- Shipping Stage
- International Shipping Cost
Step 2: Implement Formulas for Calculations
Add formulas to automate calculations:
=SUM(C2:D2)=GOOGLEFINANCE("CURRENCY:USDCNY")=SUM(E:E)- Conditional formatting for status columns
Step 3: Establish Your Update Routine
Whenever you add new items to your BaseTao cart or receive status updates:
- Input new item data immediately
- Update status fields as you receive notifications
- Upload QC photos to linked folders
- Review automated totals before payment
Benefits of Automation
Time Savings:
Budget Control:
Reduced Errors:
Better Decision Making:
Peace of Mind:
The BaseTao Spreadsheet transforms the chaotic process of managing international hauls into an organized, automated system. By implementing this powerful tracking tool, you'll save time, maintain better control of your budget, and enjoy a stress-free shopping experience with BaseTao.