MyCNBox: How to Record QC Results and Shipping Info in the Spreadsheet
Keeping accurate records is essential for successful parcel forwarding with MyCNBox. Proper documentation of QC results, weights, and shipping information ensures smooth operations and prevents costly errors. This guide will walk you through efficiently recording this critical data in your MyCNBox spreadsheet.
1. Setting Up Your Spreadsheet Structure
Create columns for each crucial data point to maintain organization:
- Product ID/Name
- QC Status
- Weight
- Shipping Progress
- Date Received
- QC Status
2. Recording Quality Control Results
Document thorough QC checks to maintain product quality standards:
Standard QC Notation:
PASSFAILPENDING
Detailed QC Notes:
Include specific observations for failed items:
- "Minor scratch on screen - 2cm"
- "Packaging damaged, product intact"
- "Received incorrect color (black vs. blue)"
3. Tracking Weight Measurements
Accurate weight recording is crucial for shipping calculations:
| Measurement Type | Description | Example |
|---|---|---|
| Product Weight | Weight of item alone | 0.45 kg |
| Packed Weight | Including packaging materials | 0.52 kg |
| Volumetric Weight | If applicable for your shipping method | 0.68 kg |
4. Monitoring Delivery Progress
Track each stage of the shipping process:
Warehouse Received
Date item arrived at MyCNBox facility
QC Completed
Date quality inspection finished
Consolidated
Date added to combined shipment
Shipped
Date dispatched from warehouse
In Transit
Current location and tracking updates
Delivered
Final delivery confirmation
5. Best Practices for Accuracy
Regular Updates
Update spreadsheet immediately after each status change to maintain real-time accuracy.
Consistent Formatting
Use the same date formats (YYYY-MM-DD), measurement units (kg), and terminology throughout.
Cross-Reference
Regularly compare spreadsheet data with MyCNBox dashboard for discrepancies.
Backup Data
Keep regular backups of your spreadsheet to prevent data loss.
Maintaining Organization
By consistently recording QC results, weight measurements, and shipping progress in your MyCNBox spreadsheet, you create a reliable system for tracking your shipments. This detailed approach minimizes errors, provides clear visibility into your package status, and ensures accurate communication with the MyCNBox team when needed. Implement these practices to streamline your parcel forwarding experience and maintain complete control over your international shipments.