GTBuy: How to Track QC and Shipping Progress Using the GTBuy Spreadsheet
Managing international shipments requires meticulous organization. The GTBuy spreadsheet system provides a centralized solution for tracking your items from quality control inspection through final delivery.
Benefits of Using the GTBuy Spreadsheet
- Single source of truth for all shipping data
- Real-time progress monitoring
- Quick identification of delays or issues
- Historical data for future optimization
Key Tracking Elements to Record
1. Quality Control Inspection Dates
Document when each item undergoes quality checks at the warehouse. This creates an audit trail and ensures products meet specification standards before shipping.
2. Parcel Weights
Accurately record the weight of each shipment. This helps verify shipping costs and identify discrepancies in package contents.
3. Tracking Numbers
Immediately log carrier-provided tracking numbers to enable real-time monitoring of shipment movement through various transit points.
Setting Up Your Spreadsheet
Create columns for: Item Description, QC Date, Warehouse Location, Ship Date, Parcel Weight, Carrier, Tracking Number, and Delivery Status.
| Item | QC Date | Weight (kg) | Tracking # | Status |
|---|---|---|---|---|
| Electronics Batch #A47 | 2023-10-15 | 2.5 | 1Z5678XYZ900 | In Transit |
| Apparel Collection | 2023-10-18 | 4.2 | 1Z5678XYZ901 | Warehouse Processing |
Best Practices for Full Visibility
- Update the spreadsheet immediately after each milestone
- Verify tracking numbers with carriers
- Cross-reference weights with shipping manifests
- Set up notification alerts for status changes
- Regularly reconcile spreadsheet data with carrier updates
By consistently maintaining your GTBuy spreadsheet with inspection dates, parcel weights, and tracking numbers, you establish end-to-end visibility throughout the shipping journey — from warehouse quality control to final customer delivery.