VigorBuy: How to Plan Multi-Order Hauls Using the VigorBuy Spreadsheet
If you frequently shop from Chinese e-commerce platforms and consolidate your purchases into large international hauls, you know how challenging it can be to track multiple orders, storage timelines, and shipping weights. The VigorBuy Spreadsheet
Why Use the VigorBuy Spreadsheet?
Managing a multi-order haul involves coordinating numerous separate purchases that arrive at a warehouse at different times. Without organization, you risk:
- Losing track of items and their order status.
- Exceeding free storage periods and incurring fees.
- Poorly estimating total shipping weight and cost.
- Difficulty splitting hauls for customs optimization.
The VigorBuy Spreadsheet centralizes all this information, transforming chaos into clarity.
Setting Up Your Spreadsheet
Create a new spreadsheet with the following column headers. This structure is the foundation of your haul management.
| Column Header | Description | Example Entry |
|---|---|---|
| Item Name | A brief description of the product. | Men's Casual Sneakers |
| Store/Vendor | The platform shop where you purchased the item. | Taobao Store XYZ |
| Order Number | The unique tracking number from the seller. | TB123456789 |
| Order Date | The date you placed the order. | 2023-10-25 |
| Price (¥) | The item's cost in Chinese Yuan. | 150.00 |
| VigorBuy Status | The status in your VigorBuy warehouse (e.g., Ordered, Purchased, Arrived). | Arrived |
| Arrival Date (Warehouse) | The date the item was checked into the VigorBuy warehouse. | 2023-11-05 |
| Storage Timer (Days) | A formula calculating days in storage. =TODAY() - [Arrival Date Cell] |
15 |
| Item Weight (g) | The weight of the item as provided by the warehouse. | 450 |
| Package Photo Link | A hyperlink to the inspection photo provided by VigorBuy. | [Link] |
| Notes | Any remarks about the item (e.g., "for birthday gift," "check for damage"). | Color: Black, Size: 42 |
The Step-by-Step Workflow
Step 1: Input Orders as You Place Them
As soon as you complete a purchase, immediately add a new row to your spreadsheet. Fill in the Item Name, Store/Vendor, Order Number, Order Date, and Price. This acts as your master order list.
Step 2: Update the VigorBuy Status and Arrival Date
Regularly check your VigorBuy warehouse page. When an item's status changes to "Purchased" or "Arrived," update your spreadsheet accordingly. The most critical update is the Arrival Date, as this triggers the storage timer.
Step 3: Monitor the Storage Timer
Most warehouses offer 30-90 days of free storage. Use the Storage Timer
Step 4: Record Item Weights and Inspect Photos
Once all items for a potential haul have arrived, record each Item WeightPackage Photo Link
Step 5: Calculate Total Shipping Weight and Cost
Create a summary section at the top or bottom of your spreadsheet. Use the Formula Example:=SUM(J2:J50)
With the total weight, you can now accurately get shipping quotes from various carriers (like EMS, DHL, SAL) and decide on the most cost-effective method. You can even create a small table to compare shipping costs per kg for different services.SUM
Step 6: Plan and Execute Your Haul
With all data in one place, you can now make informed decisions:
- Split Large Hauls:
- Submit for Shipping:
- Archive Shipped Items:
- Submit for Shipping:
Conclusion
The VigorBuy Spreadsheet is more than just a list; it's a dynamic management system for your international shopping hauls. By diligently tracking order status, storage time, and shipping weight, you gain complete control over the process, save money on storage and shipping, and eliminate the stress of managing large batches of items. Start building your spreadsheet today and experience the power of organized shopping.