BaseTao: How to Track Balance Recharge and Withdrawal Using the BaseTao Spreadsheet
When managing multiple orders across international marketplaces, maintaining detailed transaction records becomes crucial for both financial tracking and business transparency. The BaseTao spreadsheet provides an efficient way to monitor every wallet movement, ensuring clear audit trails and trustworthy financial management.
Why Transaction Logging Matters
Proper financial tracking delivers multiple business benefits:
- Financial Audit Compliance:
- Expense Management:
- Dispute Resolution:
- Order Accountability:
- Expense Management:
Setting Up Your BaseTao Spreadsheet
Essential Column Structure
| Column Header | Description | Data Type |
|---|---|---|
| Transaction Date | Exact date and time of wallet activity | Date/Time |
| Transaction Type | Recharge/Withdrawal/Order Payment | Text |
| Amount | Transaction value | Currency |
| Order Reference | Corresponding order number | Text |
| Description | Brief transaction description | Text |
| Running Balance | Calculated wallet balance | Currency |
Logging Balance Recharges
When adding funds to your BaseTao wallet:
- Record the transaction immediately after funds are successfully transferred
- Include the recharge method (Alipay, WeChat Pay, Bank Transfer)
- Note the transaction ID from your payment platform
- Calculate and update your running balance
Example entry: "2023-11-15 14:30 - Recharge - ¥500.00 - Alipay Txn: AL202311152145"
Tracking Withdrawals and Payments
Document every outgoing transaction:
- Record withdrawals to your personal accounts
- Log payments made to suppliers for orders
- Document any service fees or commission charges
- Always update the running balance after each transaction
Example entry: "2023-11-16 09:15 - Order Payment - ¥278.50 - Order #BT834792"
Cross-Referencing Multiple Orders
For enhanced transparency:
- Maintain a separate order tracking sheet alongside your wallet log
- Use consistent order references across both sheets
- Regularly reconcile wallet transactions with order payments
- Document exchange rates when dealing with multiple currencies
Regular Audit Procedures
Weekly Checklist
- Verify all wallet transactions are recorded
- Confirm running balance matches your BaseTao wallet display
- Review uncategorized transactions
- Check for discrepancies in order payments
Monthly Review
- Generate monthly transaction summaries
- Calculate total recharges and withdrawals
- Analyze spending patterns by category
- Prepare financial reports for accounting purposes
Transparency Best Practices
To maximize accountability across your business:
- Maintain consistent daily logging habits
- Include detailed descriptions for each transaction
- Back up your spreadsheet regularly
- Use filters and sorting to organize data efficiently
- Implement sharing permissions if multiple team members access the file
Conclusion
A meticulously maintained BaseTao spreadsheet transforms wallet management from simple tracking to strategic financial oversight. By recording every recharge, withdrawal, and payment with detailed descriptions and order references, you create a transparent system that supports informed business decisions and ensures audit readiness throughout your international purchasing activities.