The Importance of Accurate Declared Values
Customs authorities worldwide require accurate declaration of goods values to:
- Calculate appropriate duties and taxes
- Verify compliance with import regulations
- Prevent undervaluation or overvaluation of goods
- Assess security risks
Best Practices for Declaring Values:
- Declare the actual transaction value of goods
- Include any applicable insurance and freight costs when required
- Use the correct currency conversion rates
- Maintain invoices and proof of purchase
- Clearly mark samples or non-commercial items as such
Documentation Requirements
Keep detailed records of the following documents for each shipment:
| Document | Purpose | Retention Period |
|---|---|---|
| Commercial Invoice | Proof of value and content description | At least 5 years |
| Packing List | Itemized list of contents and quantities | At least 2 years |
| Certificate of Origin | Determines applicable trade agreements | At least 3 years |
| Import Licenses/Permits | Required for restricted goods | Until goods clear customs |
Packaging Best Practices to Avoid Repacking
Use Appropriate Packaging Materials
Select boxes and padding materials that adequately protect your goods without excessive space that might require repacking.
Match Packaging to Contents
Ensure your external packaging reasonably reflects what's inside. Mismatched packaging often triggers inspections.
Include Clear Handling Instructions
Mark fragile items and include any special handling requirements in the local language and English.
Follow Destination Country Regulations
Some countries have specific packaging requirements, especially for food, pharmaceuticals, or hazardous materials.
Common Reasons for Customs Holds
1. Incomplete or Inaccurate Documentation
Missing forms, inconsistent information, or illegible writing can all trigger immediate holds.
2. Suspicious Declared Values
Values that seem too low for the described goods are immediate red flags for customs officials.
3. Restricted or Prohibited Items
Shipping items that require special permits or are entirely prohibited in the destination country.
4. Incorrect HS Codes
Using wrong harmonized system codes can lead to incorrect duty assessment and shipment delays.