VigorBuy Shipping: How to Reduce International Risk During Transit
Protecting Your Parcels with Pre-shipment Documentation
International shipping presents unique challenges - from customs delays to handling discrepancies. At VigorBuy, we believe prevention is the best protection. Learn how proper documentation can safeguard your shipments against loss and damage claims.
The Importance of Pre-shipment Documentation
When shipping internationally, you face multiple handoff points where parcels can be mishandled or lost. Without proper evidence, filing successful claims becomes challenging. Pre-shipment documentation serves as your objective witness throughout the shipping journey.
Key Benefits of Documentation:
- Claim Resolution:
- Carrier Accountability:
- Peace of Mind:
- Cost Recovery:
- Carrier Accountability:
Essential Pre-shipment Records to Maintain
1. Photographic Evidence
Comprehensive photos provide visual proof of your item's condition before shipping:
- Multiple Angles:
- Packaging Process:
- Close-ups:
- Label Visibility:
- Packaging Process:
Pro Tip: Use a date stamp or include a current newspaper in photos for timestamp verification.
2. Weight Logs and Measurements
Accurate weight records prevent disputes about package contents:
- Pre-packing Weight:
- Final Package Weight:
- Dimensional Data:
- Scale Verification:
- Final Package Weight:
Pro Tip: Take video of the weighing process to demonstrate proper procedure.
Implementing Effective Documentation Practices
Create a Standard Process
Develop a checklist for every shipment to ensure consistent documentation.
Digital Storage Solutions
Use cloud storage with organized folders for each shipment's documents.
Third-party Verification
Consider using timestamp services to verify when documentation was created.
Regular Backups
Maintain multiple copies of documentation in separate locations.
How VigorBuy Shipping Supports Your Protection
Our integrated system helps merchants maintain proper documentation effortlessly:
- Automated Photo Archiving:
- Weight Log Integration:
- Document Storage:
- Claim Assistance:
- Weight Log Integration: