If you're managing multiple purchases from platforms like Taobao, Weidian, or 1688 through HipoBuy, you know how quickly tracking can become chaotic. The standard HipoBuy interface works well for simple orders, but when coordinating complex hauls involving dozens of items from different sellers, you need a more organized approach.
The solution lies in customizing your HipoBuy spreadsheet with filters and labels – transforming your order tracking from chaotic to control-center efficiency.
Why Customize Your Spreadsheet?
Unlike basic order tracking, a customized spreadsheet allows you to:
- Quickly identify items from specific sellers
- Monitor QC (Quality Control) status across all purchases
- Group items by destination region for optimal shipping
- Filter to show only actionable items
- Spot potential issues before they become problems
Setting Up Your Custom Tracking System
Step 1: Export Your Base Data
Begin by exporting your current HipoBuy order data. Navigate to your order history and export to CSV or Excel format. This creates your working foundation.
Step 2: Add Essential Label Columns
Insert these three critical columns to your spreadsheet:
Seller Column
Record the seller name or store ID. Use consistent naming – "TechGadget_Store" rather than variations like "techgadget," "Tech Gadget Store," or "TG_Store."
QC Status Column
Create standardized status options: Pending QC, QC Passed, QC Issues, Needs Exchange. Consistent terminology prevents confusion.
Region Column
Note the warehouse region (Guangzhou, Shenzhen, etc.) or destination country if planning regional shipments. This helps optimize shipping logistics.
Step 3: Configure Spreadsheet Filters
Modern spreadsheet applications like Google Sheets, Excel, or Numbers include filter capabilities. Apply filters to all columns, enabling you to:
- Click the filter icon in any column header
- Select/deselect specific values to display
- Use text filters to find partial matches
- Sort alphabetically or by status priority
Practical Workflow Examples
Scenario 1: Daily QC Check
Apply a filter to show only items with "Pending QC" status. Within seconds, you have your daily QC checklist without scanning through dozens of completed orders.
Scenario 2: Seller Communication
Filter by a specific seller name when you need to contact them about multiple items. You'll immediately see all purchases from that seller, their current status, and any QC issues.
Scenario 3: Shipping Preparation
Filter to show "QC Passed" items in a specific warehouse region. This allows you to group items optimally before submitting for international shipping, potentially saving significantly on costs.
Advanced Customization Tips
Color Coding
Apply conditional formatting to automatically color-code cells based on status:
- Red
- Green
- Yellow
- Green
Additional Useful Columns
Consider adding:
- Expected Date:
- Priority Level:
- Cost in CNY/USD:
- Notes:
- Priority Level:
Template Creation
Once optimized, save your spreadsheet as a template. For future hauls, you'll have a proven system ready rather than starting from scratch.
Transform Your Haul Management
Investing 30 minutes to customize your HipoBuy spreadsheet pays dividends throughout your purchasing journey. What begins as chaotic data becomes an organized control center where you can instantly assess the status of complex hauls, communicate precisely with sellers, and make informed shipping decisions.
The simple addition of filterable columns for seller, QC status, and region transforms bulk order tracking from a stressful chore into an efficient, manageable process – giving you complete visibility and control over your international purchases.