LitBuy: A Complete Guide to Tracking QC Progress and Shipping Stages
The LitBuy spreadsheet offers a streamlined approach to manage your order fulfillment process. By carefully documenting key milestones, you can maintain complete transparency from warehouse quality control to final delivery.
Establishing Your Tracking Foundation
Before adding any data, ensure your LitBuy spreadsheet contains these essential columns:
- Order ID/Number
- QC Inspection Status
- QC Completion Date
- Parcel Weight
- Courier Name
- Tracking Number
- Shipping Stage
- Estimated Delivery Date
Four-Step Tracking Process
Step 1: Record QC Inspection Completion
Once quality control is finished:
- Update the "QC Inspection Status" to
Completed - Enter the exact date in "QC Completion Date"
- Note any quality issues in your comments section
Step 2: Document Parcel Details
Before shipment dispatch:
- Record the accurate parcel weight
- Verify weight matches courier requirements
- Use consistent weight units (kg or lbs) throughout
Step 3: Capture Shipping Information
Upon handing over to the courier:
- Input the exact courier name
- Paste the complete tracking number
- Double-check for typing errors
Step 4: Monitor Shipping Progress
Regularly update the "Shipping Stage" column with current status:
Label CreatedPicked UpIn TransitOut for DeliveryDelivered
Best Practices for Optimal Tracking
Consistency is Key
Use the same date format (YYYY-MM-DD recommended) and terminology across all entries to maintain clarity.
Regular Updates
Schedule specific times to update the spreadsheet, ensuring information remains current and accurate.
Leverage Tracking Links
Create hyperlinks from tracking numbers directly to courier tracking pages for instant access.
By implementing this structured approach to the LitBuy spreadsheet, your team can achieve complete supply chain visibility, reduce customer inquiries, and streamline the entire fulfillment process from quality control to successful delivery.