FishGoo Spreadsheet: Seamlessly Integrating QC and Payment Logs
In the fast-paced world of aquarium supply businesses, managing quality control (QC), payment records, and shipping costs across multiple spreadsheets creates unnecessary complexity and room for error. That's why FishGoo developed FishGoo Spreadsheet
The Challenge: Disconnected Business Operations
Many small to medium aquarium businesses struggle with disconnected systems:
- QC photos stored in cloud folders or mobile galleries
- Payment transactions tracked in separate accounting software
- Shipping costs recorded in yet another spreadsheet
- No centralized view of inventory lifecycle from QC to delivery
This fragmentation leads to missed payments, inaccurate cost calculations, and difficulty troubleshooting shipped items.
The FishGoo Solution: Unified Data Management
1. Integrated Photo Records
With FishGoo Spreadsheet, directly embed QC photos into your inventory records:
- Upload images directly from mobile devices during inspection
- Automatically timestamp and geo-tag photos for verification
- Create visual checklists for different quality standards
2. Consolidated Payment Tracking
Streamline your financial records with integrated payment logging:
- Record supplier payments alongside specific inventory batches
- Automatically calculate total costs including fees and taxes
- Generate payment due alerts and reconciliation reports
3. Shipping Cost Integration
Capture complete delivery expenses within the same system:
- Log shipping carrier costs and insurance fees
- Track multiple shipments for large orders
- Calculate final landed costs per item or batch
Implementation Workflow
Step 1: Inventory Receiving & QC
As new fish shipments arrive, use the FishGoo mobile app to capture QC photos and record inspection results directly in the spreadsheet template.
Step 2: Payment Processing
Record supplier payments in the integrated payment log that automatically links to the corresponding inventory batches and QC records.
Step 3: Shipping & Fulfillment
Add shipping costs and carrier details while maintaining the connection to original QC photos and payment information.
Step 4: Comprehensive Reporting
Generate consolidated reports showing complete cost breakdowns, quality metrics, and shipping performance across all your operations.
Key Benefits
Reduced Administrative Overhead
Eliminate constant switching between different apps and manual data reconciliation.
Improved Accuracy
Minimize human error with automated calculations and centralized data entry.
Faster Problem Resolution
Quickly trace issues back to their source with complete audit trails from photos to payments.
Better Cost Control
Understand true landed costs by combining product costs, QC expenses, and shipping fees.
Get Started with FishGoo Spreadsheet
Transform your aquarium business operations with our unified spreadsheet solution. Stop juggling multiple systems and start managing your QC, payments, and shipping in one integrated platform.
FishGoo Spreadsheet