Centralize QC, Storage, and Delivery Monitoring in One Powerful Spreadsheet
For e-commerce sellers and supply chain managers, managing batch orders scattered across multiple warehouses is a significant operational challenge. CNFANS provides a streamlined solution through a centralized spreadsheet system, transforming chaos into clarity.
The Centralized Tracking Philosophy
The CNFANS spreadsheet acts as a single source of truth. Instead of juggling multiple platform dashboards, warehouse logs, and carrier updates, you consolidate every critical data point into one dynamic, accessible document.
Building Your Master Tracking Sheet
A well-structured CNFANS tracking spreadsheet typically includes the following key columns:
| Column/Sheet | Purpose | Data Example |
|---|---|---|
| Batch Order ID | Unique identifier for each purchase order batch. | PO-2023-08-BATCH05 |
| Parcel ID / Tracking # | Carrier-specific tracking number for individual parcels. | UP123456789US |
| Warehouse Location | Current storage warehouse (e.g., CNFANS-GZ, CNFANS-SZ). | CNFANS Guangzhou Hub |
| QC Status | Quality Check result: Pending, Passed, Failed, Issues Noted. | Passed | Minor packaging flaw noted. |
| Storage Location | Specific aisle/shelf within the warehouse. | Zone-C, Rack-12, Shelf-04 |
| Storage Start Date | Date the parcel entered the warehouse. | 2023-10-26 |
| Planned Ship Date | Scheduled date for handover to carrier. | 2023-11-05 |
| Actual Ship Date | Date parcel was actually dispatched. | 2023-11-05 |
| Carrier & Service | Logistics provider and service level. | DHL eCommerce |
| Estimated Delivery | Carrier's projected delivery date range. | 2023-11-12 to 2023-11-15 |
| Final Delivery Status | Delivered, In Transit, Exception. | In Transit | Notes / Actions | Space for special instructions or issue resolution steps. | Consolidate with Batch PO-2023-08-BATCH06. |
The Integrated Workflow in Action
1. QC & Receiving
Upon arrival at any CNFANS warehouse, QC results and the exact storage location are immediately logged in the spreadsheet. Color-coding (e.g., green for passed QC) provides instant visual status.
2. Storage & Consolidation
View all inventory across warehouses on one tab. Filter by "Warehouse Location" to see which parcels are where, making consolidation planning efficient.
3. Shipping & Delivery Timeline
As parcels are shipped, update the sheet with Actual Ship Dates and live Tracking Numbers. Use formulas to calculate estimated delivery dates based on the service level.
4. Monitoring & Exception Handling
Sort by "Estimated Delivery" to prioritize aging orders. Filter "QC Status" for "Failed" to address issues. The centralized view prevents parcels from being forgotten in any warehouse.
Key Benefits of the CNFANS Centralized Sheet
- End-to-End Visibility:
- Proactive Management:
- Simplified Auditing:
- Enhanced Team Collaboration:
- Data-Driven Decisions:
- Proactive Management: