1. Product Information & Links
This is your foundation. For each item, record the product name, direct linksize/color/style, unit price in CNY,quantity. This ensures you and your agent are always referencing the exact item.
PinguBuy: How to Use the PinguBuy Spreadsheet to Manage Your Orders Efficiently
2025-12-06
Streamline your group buys and personal hauls with a powerful, all-in-one tracking tool.
Managing multiple orders from platforms like Taobao, Tmall, or Weidian can quickly become chaotic. Product links get lost, QC photos are scattered across messages, and shipping updates require constant digging. The PinguBuy Spreadsheet
Why Use the PinguBuy Spreadsheet?
It transforms order management from a scattered headache into a clear, actionable process. Here's what it brings to your table:
- Centralized Hub:
- Clear Overview:
- Improved Accuracy:
- Time Efficiency:
- Better Collaboration:
- Clear Overview:
Key Sections of Your Tracking Spreadsheet
A well-structured PinguBuy Spreadsheet typically includes the following columns to capture the complete order journey:
2. Order Status & Financials
Track the purchasing and payment flow. Columns here include order date, agent's order number, total item cost, domestic shipping feestatusPending Payment, Ordered, Received in Warehouse).
3. QC Photos & Inspection
Perhaps the most critical section. Once your item arrives at the agent's warehouse, they will provide Quality Control (QC) photos. Insert the direct image linksinspections or flawsapprove/return/exchange
4. Shipping & Logistics
Finalize your haul by consolidating parcels. This section tracks the international shipping methodtracking number, shipping cost,delivery status. Having all tracking numbers in one row with the item helps quickly locate a package if issues arise.
Best Practices for Efficiency
- Standardize Your Statuses:
- Hyperlink Everything:
- Freeze the Header Row:
- Update Relentlessly:
- Share & Collaborate:
- Hyperlink Everything:
Conclusion
The PinguBuy Spreadsheet is more than just a table; it's a systematic approach to regaining control and clarity in your cross-border shopping. By consolidating product links, QC photos, and shipping updates