Streamline your supply chain management by merging financial and inspection information for a powerful, complete overview of your order history.
The Challenge: Disconnected Data
Most importers track payment dataQC inspection reports
The Solution: A Unified Master Sheet
By creating a single source of truth, you empower better decision-making. Here’s how to structure your combined spreadsheet:
| Core PO Data | Financial Columns | QC & Inspection Columns | Analytical & Overview Columns |
|---|---|---|---|
| PO Number, Supplier, Product SKU, Order Date, Quantity | Unit Cost, Total Amount, Payment Date(s), Status, Logistics Fees, Currency | Inspection Date, AQL Result (Pass/Fail), Critical/Major/Minor Defects, Inspector, Photo Link | Cost per Passed Unit, Supplier Performance Score, Notes/Link to Full Report |
Step-by-Step Implementation
- Establish Your Foundation:
- Merge Payment Records:VLOOKUPXLOOKUP
- Integrate QC Results:
- Create Key Performance Indicators (KPIs):
- True Cost per Unit:=(Total Order Cost + Logistics Fees) / Quantity of *Passed* Units
- Supplier Score:
- Automate and Maintain:
- Merge Payment Records:VLOOKUPXLOOKUP
The LitBuy Advantage: Your Complete Order History
This unified view transforms your data into actionable intelligence:
Enhanced Negotiation Power
Confront suppliers with concrete data linking quality issues to financial impact, strengthening your case for discounts or improved terms.
Proactive Risk Management
Spot patterns early—does quality from a specific factory decline after the final payment? Identify hidden costs in repeat defect issues.
Streamlined Audit & Planning
Prepare for internal audits or plan seasonal budgets with every financial and operational data point on an order accessible in one click.
Get Started Today
Begin with your last 10 POs. Combine the data manually to understand the flow, then template it for future orders. The greatest insight is often found at the intersection of cost and quality.
By unifying your QC and payment data, you don't just track history—you build a smarter foundation for your future purchases.