Centralize your product links, QC images, refunds, and shipping data for end-to-end visibility.
Managing orders from multiple suppliers, tracking shipments, and handling quality checks can quickly become chaotic. The BBDBuy Spreadsheet
The Pillars of the BBDBuy OMS Spreadsheet
An effective system is built on centralized data. Here are the core modules to integrate:
- Product & Source Master List:
- QC (Quality Control) Image Hub:
- Refund & Issue Tracker:
- Shipping & Logistics Dashboard:
- QC (Quality Control) Image Hub:
How to Build Your System: A Step-by-Step Guide
Step 1: Foundation – The Master Order Table
Create a central table with key columns: Order ID, Product Link (URL), Supplier, Cost, Order Date, Status. This is your command center.
Step 2: Integrate QC Visualization
Add a column for QC Image Link. Use cloud storage (like Google Drive or Imgur) to host images. Insert links or use the IMAGE()
Step 3: Automate Shipping & Tracking
Incorporate columns for Tracking Number, Carrier, Shipped Date, and Estimated Delivery. Use conditional formatting to highlight delayed shipments (e.g., rows turning orange if the delivery date is past).
Step 4: Manage Exceptions with a Refund Log
Create a separate but linked sheet or section for Refunds. Log the related Order ID, issue description, refund amount, and status (Pending, Approved, Received). This creates valuable data for supplier performance analysis.
Step 5: Create Dashboards for Visibility
Use pivot tables, charts, and summary cells at the top of your sheet to display key metrics: Total Orders This Month, Orders Awaiting QC, Refund Rate %, Average Shipping Time. This provides instant, end-to-end insight.
Key Benefits of Centralizing with BBDBuy's Approach
End-to-End Visibility
See the complete lifecycle of every order—from the initial product link to final delivery—in one unified view. No more switching between tabs, emails, and platforms.
Informed Decision Making
Data on refund rates and supplier reliability helps you choose better partners. Shipping data reveals the fastest and most cost-effective logistics routes.
Professional Scalability
What starts as a simple tracking sheet evolves into a robust, proprietary OMS. This structured approach supports growth, delegation to team members, and better customer service.