Quality Control (QC) reports uploaded by OopBuy inspectors are vital documents. They contain critical details about your products before shipment. This guide will help you interpret inspector notes, compare sample images against your specifications, and make fully informed decisions to approve or reject a shipment.
1. Understanding the QC Report Structure
A standard OopBuy QC report is divided into several key sections:
- Header Information:
- Summary & Verdict:
- Detailed Checklists:
- Photographic Evidence:
- Inspector Notes:
- Summary & Verdict:
2. Interpreting Inspector Notes and Defect Classifications
Notes are your direct insight into the inspector's observations. Pay close attention to the terminology:
- Critical Defects:Fail.
- Major Defects:
- Minor Defects:
Cross-reference the notes with the AQL (Acceptable Quality Limit)
3. Comparing Images: Your Sample vs. QC Samples
This is the most crucial visual step. Do not skip it.
- Reference Your Approved Sample:
- Check Key Areas:
- Zoom In:
- Look for Consistency:
- Packaging & Labeling:
- Check Key Areas:
4. Making Your Decision: Approve, Reject, or Request Clarification
Based on your analysis, take one of the following actions:
| Scenario | Recommended Action | Next Steps |
|---|---|---|
| All criteria met. Defects (if any) are within AQL tolerance. | Approve Shipment | Notify your OopBuy contact and proceed with shipping logistics. |
| Critical/Major defects exceed limits, or product fundamentally differs from sample. | Reject Shipment | Immediately contact OopBuy. Provide clear reasons citing the report. Discuss re-production or sorting. |
| Images are unclear, notes are contradictory, or a minor issue needs verification. | Request Clarification/Hold | Use the OopBuy platform to ask the inspector for more photos or detailed notes before deciding. |
Pro Tip: Build a Product Specification File
For future orders, prevent issues by providing OopBuy with a detailed Product Specification File including approved photos, exact color codes (Pantone), material swatches, precise dimensions, and packaging artwork. This gives inspectors a definitive standard to check against.