Step 1: Locate & Prepare Your Spreadsheet Row
Navigate to the specific row for the item you have inspected. Ensure the basic order details (Order Number, Product Link, Size/Color) are already filled in correctly.
LoveGoBuy: Recording QC Photos & Product Details in the Spreadsheet
2025-12-07
A clear and organized inspection log is crucial for a smooth purchasing agent experience. Properly documenting Quality Control (QC) photos and product information directly in the LoveGoBuy spreadsheet prevents errors, saves time, and empowers better decision-making for both you and your clients.
Why Consistent Recording Matters
With multiple orders and sellers, details can easily become confused. A standardized record-keeping method:
- Eliminates Confusion:
- Improves Accountability:
- Streamlines Decision-Making:
- Enhances Client Trust:
- Improves Accountability:
Step-by-Step Recording Guide
Step 2: Upload QC Photos to Your Chosen Platform
Take clear, well-lit photos covering:
- Overall item
- Labels/Tags
- Material close-ups
- Any flaws, discrepancies, or special details.
- Labels/Tags
Upload these photos to a reliable platform (e.g., Google Drive, Imgur, LoveGoBuy's own album system) and ensure the album is set to "Public"
Step 3: Record the Photo Link in the Spreadsheet
In the designated column (usually labeled "QC Photos""Inspection Pics Link"), paste the direct, shareable URL to the album. Do not paste the photos directly into the sheet.
Fill in or verify the following information in adjacent columns to complete the record:
Tip:
Step 4: Input Critical Product & Seller Details
Column
What to Record
Purpose
Seller Name/Store
The exact seller name from the source platform (e.g., Taobao store name).
Identifies the source for communication regarding issues or future orders.
Actual Product Details
Note any differences from the product description (e.g., "color slightly darker than photo," "material feels lighter").
Provides context for the QC photos and flags potential issues.
Inspection Result
Mark as Approved, Rejected, or Needs Review.
Provides a quick visual status for everyone involved.
Notes / Remarks
Any additional comments, concerns, or messages for the client or warehouse team.
Ensures important nuances are not lost.
Best Practices for Efficiency