For savvy online shoppers and e-commerce managers, consolidating multiple parcels from the US can lead to significant freight savings. The USFANS Spreadsheet
Key Benefits of Using the Spreadsheet
- Centralized Tracking:
- Cost Projection:
- Storage Management:
- Data-Driven Decisions:
- Cost Projection:
How to Plan Your Shipments: A Step-by-Step Process
Step 1: Parcel Logging & Initial Setup
Create a new sheet for each shipment cycle. For every parcel arriving at your USFANS warehouse, record:
| Data Point | Example | Purpose |
|---|---|---|
| Tracking Number | 1ZA123...456 | Identify & trace parcels. |
| Merchant/Store | Retailer ABC | Group orders from the same source. |
| Declared Weight & Dimensions | 3.2 lbs, 12x8x5 in | Calculate volumetric weight. |
| Arrival Date at Warehouse | 2023-10-26 | Start the storage clock. |
| Item Value & Description | $45, Cotton Shirt | Prepare for customs declaration. |
Step 2: Monitoring Storage Timelines
US warehouses typically offer 30-60 days of free storage. Use spreadsheet formulas to calculate the Days in Warehouse. Apply conditional formatting to highlight parcels approaching their storage limit (e.g., turn cell yellow at day 25, red at day 28). This visual cue prompts you to prioritize those items in your next consolidation.
Step 3: Strategic Consolidation Planning
This is the core of optimization. Create a separate "Consolidation Plan"
Step 4: Freight Spending Optimization
Before submitting the consolidation request to USFANS, use your spreadsheet data to:
- Compare the billable weight against carrier rate charts (often provided by your forwarder).
- Simulate different grouping scenarios. Would splitting one large box into two smaller ones reduce the total volumetric weight and cost?
- Account for additional costs like insurance, packaging, or fuel surcharges in a dedicated column for a true total cost projection.
Step 5: Submission & Archive
Once your optimized plan is ready, submit the consolidation request through USFANS using the parcel IDs from your sheet. After shipment, archive the sheet but keep it for reference on spending patterns and to handle any potential inquiries.
Pro Tips for Maximum Efficiency
- Leverage Drop-Down Lists:
- Freeze Header Rows:
- Share & Collaborate:
- Historical Analysis:
- Freeze Header Rows:
Conclusion
The USFANS Spreadsheet transforms multi-order shipping from a logistical headache into a controlled, cost-saving operation. By diligently tracking parcels, managing storage deadlines, and analytically planning consolidations, you gain complete visibility and control over your international freight spending. Start implementing this system with your next batch of orders and experience the difference data-driven logistics can make.