1. Formula for Total Landed Cost
This calculates your final cost in local currency after fees and refunds.
=(B2 + C2 - D2) * E2Example:=(50+10-5)*7.2396
VigorBuy: Automate Order Tracking with a Smart Spreadsheet
2025-12-09
Streamline your cross-border shopping finances with automated calculations.
Beyond Simple Lists: The Need for Automation
Manually tracking purchase costs, refunds, and QC timelines for multiple orders is time-consuming and prone to error. The VigorBuy methodology transforms a basic spreadsheet into a powerful financial dashboard using key formulas. This guide will show you how to automate the calculation of your Total Landed Cost, Refund Balance, and QC Completion Time.
Building Your Automated Tracking Sheet
Set up columns with the following headers: Item, Product Cost (USD), Shipping Fee (USD), Domestic Refund (USD), Exchange Rate, Total Cost (Local), QC Status, QC Start Date, QC Days Elapsed.
Essential Formulas for Smart Financial Management
2. Formula for Total Refund Balance
Track total savings from refunds or coupons in your local currency.
=SUM(D2:D100) * E2This sums all refunds from rows 2 to 100 and converts the total to local currency using a reference exchange rate in cell E2 (or a separate rate cell).
3. Formula for QC Completion Time
Monitor how long items have been in the Quality Control (QC) stage.
=IF(G2="Completed", "Done", IF(H2="", "Not Started", TODAY() - H2))This logic checks: if QC Status (G2) is "Completed", it displays "Done". If the Start Date (H2) is empty, it shows "Not Started". Otherwise, it calculates the days elapsed since the start date until today.
Pro Tips for Enhanced Management
- Use Data ValidationQC Status
- Apply Conditional FormattingQC Days Elapsed
- Create a PivotTable
- Protect your formula cells to prevent accidental edits while allowing data entry in other cells.
- Apply Conditional FormattingQC Days Elapsed
Conclusion: Take Control of Your Spending
By integrating these simple yet powerful formulas, your VigorBuy tracking spreadsheet evolves from a passive list into an active financial management tool. Automation provides instant visibility into your true costs, savings, and logistics timelines, enabling smarter purchasing decisions and seamless budget control for all your cross-border shopping.