Transparency, collaboration, and simplicity for communal shopping.
The Challenge of Group Orders
Organizing a group order—whether for overseas goods, event merchandise, or bulk buys—often means chaos. Questions like "Who paid what?", "Has the parcel shipped?", and "How much do I owe for shipping?" flood chat groups. Manual tracking becomes a nightmare of scattered messages and screenshots.
This is where the PinguBuy Shared Spreadsheet
What is the PinguBuy Shared Spreadsheet?
It is a cloud-based, multi-editor spreadsheet template
Core Features & Benefits:
How to Set Up & Manage Your Sheet: A Step-by-Step Guide
-
1. Duplicate the Template
Access the official PinguBuy Group Order Template
-
2. Invite Buyers & Set Permissions
Share the "Editor" link with 1-2 trusted organizers. Share the "Viewer" link with all other participants. This prevents accidental edits.
-
3. Input Order Details
Create columns for: Buyer Name, Item/Link, Quantity, Unit Price, Total Paid, Deposit Status, and Notes. Buyers fill in their own rows.
-
4. Track Shipping & Consolidation
Add a section for Shared Parcel Details: International Tracking #, Warehouse Photos, Final Weight/Volumetric Weight, and International Freight Cost.
-
5. Calculate Final Splits & Delivery
Use formulas to split the shared shipping cost by weight or item value. Add a column for domestic tracking numbers as parcels are dispatched to final recipients.
-
6. Archive and Settle Up
Once all deliveries are confirmed and payments settled, mark the sheet as "COMPLETE." This archived record is useful for future group orders.
Pro-Tips for Flawless Management
- Freeze Header Rows:
- Use Color Coding:
- Comment Liberally:
- Schedule Updates:
- Integrate with PinguBuy Wallet:
- Use Color Coding:
Conclusion: Shop Smarter, Together
The PinguBuy Shared Spreadsheet transforms group buying from a stressful logistical hurdle into a smooth, collaborative experience. It builds trust through transparency
Ready to start your next group order? Download the template today