Sync QC images directly to each order row for instant verification and easy tracking.
The Manual Upload Challenge
For sourcing agents and e-commerce managers, manually attaching Quality Control (QC) photos to individual orders in spreadsheets or platforms is a time-consuming bottleneck. It involves downloading, renaming, and uploading images—a repetitive process prone to errors and delays, making order verification and tracking a tedious task.
The ACBUY Spreadsheet Solution
The ACBUY Spreadsheet System
Factory inspectors take photos following a simple naming convention (e.g., The ACBUY spreadsheet uses built-in scripts (Google Apps Script or similar) to automatically scan the cloud folder. It matches filenames to the QC photo links appear in a dedicated column (e.g., "QC Photos") within the order's row. Clicking any link opens a gallery for instant visual verification without leaving the spreadsheet. Team members can immediately check QC status, approve/reject items, and add comments. The spreadsheet becomes a single, real-time source of truth for all order quality data.1. Structured Photo Capture
OrderID_Seq.jpg). Photos are saved in a dedicated, cloud-synced folder (like Google Drive or Dropbox).2. Automated Link Generation
Order ID
3. Direct In-Line Viewing
4. Instant Verification & Tracking
Key Benefits
- Eliminate Manual Uploads:
- Reduce Errors:
- Faster Decisions:
- Enhanced Accountability:
- Streamlined Collaboration:
- Reduce Errors:
Getting Started
Implementing this system requires setting up a cloud photo repository and configuring your spreadsheet with automation scripts. The ACBUY framework provides templates and clear guidance to establish this automated pipeline in under a day.
By connecting your QC workflow directly to your order management spreadsheet, you turn a chaotic pile of images into a structured, searchable, and powerful quality assurance database.