Manage inspection progress and logistics updates in a single, powerful view.
The Challenge of Split Information
When shopping with a shopping agentQuality Check (QC) photosshipping tracking
This disconnect creates a blurred picture of your order's journey from the warehouse to your doorstep.
The Solution: The SuperBuy Spreadsheet Method
The SuperBuy Spreadsheetunified dashboard
Think of it as your personal order control center, providing full visibility and putting you back in command of the process.
How to Link QC and Shipping for End-to-End Visibility
Follow this practical workflow to integrate your tracking and inspection notes.
Step 1: Establish Your Spreadsheet Structure
Create key columns that will serve as the backbone of your tracking:
- Item Name / Order #: The product identifier.
- Warehouse QC Status: (e.g., Pending, Received, Approved).
- QC Photo Link: A direct URL
- Parcel Number: The unique ID SuperBuy assigns upon shipment.
- Carrier & Tracking #: The logistics provider and their number.
- Shipping Status: (e.g., Submitted, Shipped, In Transit, Delivered).
- Consolidated Notes: A field for agent messages or your own reminders.
Step 2: Populate with QC Data
When QC photos are uploaded to your SuperBuy warehouse:
- Update the QC Status
- Copy the permanent link to the album and paste it into the QC Photo Link
- Add any relevant observations (e.g., "GL looks good," "check stitching") in the Notes column.
- Copy the permanent link to the album and paste it into the QC Photo Link
This gives you a permanent, easy-to-find record of your inspection, decoupled from SuperBuy's message stream.
Step 3: Integrate Shipping Tracking Updates
Once you submit a parcel for shipment:
- Record the SuperBuy Parcel NumberCarrier & Tracking #.
- Change the Shipping Status
- Critical Link:submission date
Step 4: Maintain and Monitor
As your parcel moves:
- Regularly update the Shipping Status
- Use the Notes
- Once delivered, mark both QC and Shipping statuses as complete. Your spreadsheet now holds the full audit trail
Key Benefits of This Unified View
Complete Order History
From warehouse arrival to final delivery, every step is documented chronologically in one row.
Instant Access
No more searching through emails or agent chats. All vital links (QC, tracking) are one click away.
Proactive Management
A quick scan of your spreadsheet shows which items await QC, which are in transit, and which have arrived.
Informed Decision-Making
Having QC images directly linked to a shipped parcel helps resolve any disputes or issues with the carrier by providing immediate pre-shipment proof.