Clear documentation of your parcel's packaging and weight is a crucial step in safeguarding your international purchases. By systematically saving this information, you create an essential verification trail for potential claims. Follow this guide to ensure your records with PinguBuy are complete and effective.
Step 1: Capture Comprehensive Packaging Photos
Before sealing your parcel, take high-quality, clear photographs from multiple angles. These serve as your primary evidence of the item's pre-shipment condition.
- Overall Package:
- Label Close-up:
- Internal Packaging:
- Item Condition:
- Sealed Box:
- Label Close-up:
Tip: Ensure photos are well-lit, in focus, and capture any existing damage or unique identifying marks.
Step 2: Accurately Measure and Record Parcel Weight
The weight documented at the time of posting is a key data point for logistics and claim verification.
- Use a calibrated digital scale on a flat, stable surface.
- Place the fully sealed and labeled
- Record the weight in the unit of measurement required by your carrier (e.g., kilograms or pounds).
- If possible, take a photo of the parcel on the scale with the weight clearly visible on the display.
Step 3: Organize Data in Your Spreadsheet for Protection
Consolidating all evidence in one central location is the most critical step for easy retrieval during verification or a dispute.
Create or use a dedicated spreadsheet (like Google Sheets or Excel) for your PinguBuy shipments. Include the following columns at a minimum:
| Purchase Date | Item Description | Tracking Number | Parcel Weight (kg/lbs) | Link to Packaging Photos | Ship Date | Notes |
|---|---|---|---|---|---|---|
| 2023-10-26 | Ceramic Coffee Set | AB123456789CN | 2.85 kg | Link to Google Drive Folder | 2023-10-28 | Fragile - Extra padding used |
Best Practices for Spreadsheet Management:
- Cloud Storage Links:
- Regular Updates:
- Consistent Naming:TrackingNumber_Overview.jpg).
- Backup:
- Regular Updates:
How Clear Records Protect You
Faster Claim Resolution
Providing concrete photographic and weight evidence dramatically speeds up the investigation process with carriers or insurance providers.
Dispute Verification
Your spreadsheet acts as a single source of truth, proving the condition and documented details of the parcel at the point of origin.
Personal Reference
Maintain a clear history of all your shipments for personal tracking and accountability.
Final Reminder:
Happy and safe shipping with PinguBuy!