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GTBuy Spreadsheet: Visualize Costs & QC Data with Charts

2025-12-11

Transform your raw sourcing data into actionable insights. This guide shows you how to create compelling graphs to compare average shipping fees, QC pass rates, and refund trends, empowering you to make smarter purchasing decisions.

Why Visualize Your GTBuy Data?

Raw spreadsheet numbers can be overwhelming. Charts provide immediate clarity, helping you to:

  • Spot Cost Trends:
  • Monitor Quality Performance:
  • Analyze Customer Satisfaction:
  • Communicate Findings:

Creating Key Charts in Your Spreadsheet

1. Average Shipping Fee Comparison (Bar Chart)

Compare shipping costs across different agents, suppliers, or months.

Steps:

  1. Organize your data with headers like Supplier, Month, and Avg Shipping Fee.
  2. Highlight the data range you want to chart.
  3. Insert a Column ChartBar Chart.
  4. Customize: Add axis titles ("Supplier", "Cost in USD"), a chart title, and data labels for clarity.

Insight Gained:

2. QC Pass Rate Tracking (Line Graph)

Visualize how quality control pass rates change over time.

Steps:

  1. Set up columns for Week/MonthQC Pass Rate %.
  2. Select your time series and percentage data.
  3. Insert a Line Chart.
  4. Set the vertical axis to display percentages (0% to 100%). Add a trendline if needed to see the overall direction.

Insight Gained:

3. Refund Request Trends (Combo Chart)

Analyze the relationship between order volume, refund rate, and total refund amount.

Steps:

  1. Prepare data with Month, Orders Placed, Refund Rate %, and Total Refund Amount.
  2. Insert a Combo Chart.
  3. Plot "Orders Placed" as a Column and "Refund Rate %" as a Line on a secondary axis.
  4. Use data labels or color gradients for "Total Refund Amount" on the columns.

Insight Gained:

Pro Tips for Effective Charts

Keep It Simple

Avoid cluttering charts. Use clear titles, label data directly when helpful, and limit the number of data series per chart to 3-4.

Use Consistent Colors

Assign specific colors to key metrics (e.g., always blue for Shipping, red for Refunds) across different charts for instant recognition.

Create a Dashboard

Place your key charts (Shipping, QC, Refunds) on a single sheet. This gives you a powerful, at-a-glance overview of your GTBuy performance.

Conclusion

By moving beyond raw numbers and leveraging charts in your GTBuy spreadsheet, you turn data into a visual story. This story makes cost analysis, quality monitoring, and risk assessment faster and more effective, directly contributing to a more profitable and reliable sourcing strategy. Start charting today!