Home > From Spreadsheet to Insight: Visualizing Cost & Weight Data in BaseTao

From Spreadsheet to Insight: Visualizing Cost & Weight Data in BaseTao

2025-12-16
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Transform your raw BaseTao agent spreadsheet data into actionable graphs and tables for smarter purchasing decisions.

Your BaseTao order spreadsheet contains a wealth of data, but raw numbers can be overwhelming. By visualizing this data, you can uncover trends in total spending, QC success rates, and shipping efficiency. This guide walks you through the key steps to turn columns of data into clear, analytical charts.

Step 1: Prepare Your BaseTao Data

Ensure your spreadsheet includes these essential columns for effective analysis:

  • Order Date:
  • Item Cost (¥):
  • Domestic Shipping (¥):
  • International Shipping Cost (¥):
  • Item Weight (g):
  • Actual Weight (g):
  • QC Status:

Tip: Use the "Text to Columns" or data cleaning features in your spreadsheet software to ensure data formats are consistent.

Step 2: Create Key Graphs and Tables

1. Total Order Value & Monthly Cost Trends

This line or bar chart reveals your spending patterns over time.

How to Build It:

  1. Create a new calculated column: Total Item Cost = Item Cost + Domestic Shipping.
  2. Use a Pivot Table or formula to sum the "Total Item Cost" for each month (derived from "Order Date").
  3. Create a Line Chart

Insight Gained:

2. Average QC Approval Rate by Supplier or Item Category

A stacked bar chart or table showcasing your QC success rates.

How to Build It:

  1. Create a Pivot Table with "Supplier Name" or "Category" as rows.
  2. Place the "QC Status" field in the columns area.
  3. Place the "Order ID" or any unique count field in the values area, set to "Count."
  4. Calculate the Approval Rate (%)
  5. Visualize this as a Bar Chart

Insight Gained:

3. Cost vs. Weight Analysis for Shipping Efficiency

A scatter plot to examine the relationship between item cost and shipping weight.

How to Build It:

  1. Use the "Item Cost (¥)" for the X-axis.
  2. Use the "Actual Weight (g)" for the Y-axis.
  3. Plot each order as a single point on the Scatter Plot.
  4. Optionally, color-code points by "Item Category" for deeper analysis.

Insight Gained:

Recommended Tools & Pro Tips

Google Sheets / Microsoft Excel

Use built-in chart tools and Pivot Tables. The QUERY

Data Visualization Tools

For advanced dashboards, import your CSV into Google Data Studio (Looker Studio)Microsoft Power BI

Pro Tips for Effective Analysis:

  • Normalize Your Data:
  • Create a Dashboard:
  • Track "Cost per Gram":

Conclusion

Visualizing your BaseTao data is not just about creating pretty charts—it's about building a fact-based strategy for your purchases. By systematically analyzing total order value, QC approval rates, and cost-weight relationships, you move from guesswork to informed decision-making. Start with one chart today, and gradually build a complete dashboard that turns your historical spreadsheet data into a roadmap for smarter, more cost-effective shopping.

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