1. Pre-Order & Sheet Setup
Before ordering, create dedicated rows for each item. Include columns for:
- Order ID/Link:
- Seller Name:
- Item Description & Expected Specifications:
- Price & Shipping Cost:
- Seller Name:
BaseTao: A Guide to Recording QC Photos and Inspection Results
2025-12-17
Effective quality control (QC) is crucial for any successful sourcing journey. The BaseTao spreadsheet is a powerful tool designed to help buyers systematically archive QC outcomes, track seller performance, and manage refund notes, ensuring clear and actionable post-order reference.
Why the BaseTao Spreadsheet is Essential
This centralized log moves beyond scattered messages and images. It provides a historical record for informed decision-making, helping you identify reliable sellers, spot recurring product issues, and maintain clear evidence for dispute resolution.
Step-by-Step: Recording Your QC Data
Follow this structured approach to maximize the spreadsheet's utility.
2. Uploading QC Photos from BaseTao
When your item arrives at the BaseTao warehouse, their agents will provide QC photos.
- In your spreadsheet, create columns titled "QC Photo Links""IMGUR/Cloud Album Link".
- Download the photos from the BaseTao parcel details page. Upload them to a permanent cloud storage (like Google Drive, Imgur) for safekeeping beyond the agent's temporary storage.
- Paste the permanent link
Tip: Create a naming convention for your albums (e.g., OrderID_ItemName).
3. Documenting the Inspection Results
Create a column for "Inspection Notes""QC Outcome."
4. Logging Seller Performance & Communication
Link the QC result to the seller. Create a "Seller Performance Note"
5. Managing Refunds & Compensation Notes
If an item fails QC, you will likely seek a refund or partial compensation from the seller via BaseTao's platform.
- Create a "Refund/Compensation Status"
- Record the amount requested, the final amount received, and the resolution (e.g., "Partial refund of ¥50 secured," "Full refund processed after return").
- Add any key notes about the dispute process for future reference.
Pro Tips for Effective Archiving
- Use Dropdowns:
- Color-Code Rows:
- Freeze Header Row:
- Update in Real-Time:
- Color-Code Rows:
Conclusion
By meticulously recording QC photos, inspection results, seller notes, and refund outcomes in your BaseTao spreadsheet, you transform isolated purchases into a strategic sourcing database. This discipline saves money, reduces future risks, and provides unparalleled clarity for all your post-order references, empowering you as a smarter buyer.