Finding a reliable supplier is the cornerstone of successful sourcing. On platforms like HubBuyCN, where numerous sellers offer similar products, distinguishing trustworthy partners can be challenging. A systematic approach using a tracking spreadsheet is an efficient way to make data-driven decisions and build a vetted list of sellers for repeat purchases.
The HubBuyCN Reliability Spreadsheet
Create a simple table with columns for: Seller Name/Store Link, Order Date, Product, QC Pass/Fail, Response Time Notes, Accuracy Notes, and Overall Rating. By moving from gut feeling to tracked metrics, you transform your supplier management. Sellers with consistently high QC approval rates, swift responses, and perfect order accuracy
Start tracking today—your future, reliable supply chain begins with a single row of data.Key Metrics to Track for Each Seller
Metric
What to Record
Why It Matters
QC Approval Rate
The percentage of orders that pass your Quality Control check upon receiving pre-shipment photos or samples.
Directly reflects product consistency and adherence to your specifications. A high rate means fewer surprises and returns.
Average Response Time
How quickly the seller replies to inquiries (e.g., within 2 hours, 12 hours, 24+ hours).
Indicates professionalism and communication efficiency. Fast responses are crucial for solving issues quickly.
Order Accuracy
Records of correct items, quantities, colors, and packaging as per order.
Shows attention to detail and operational reliability. Frequent errors increase cost and logistics hassle.
Shipping Adherence
On-time dispatch against promised lead time.
Affects your inventory planning and customer satisfaction if you resell.
Issue Resolution Score
Notes on how effectively problems (defects, delays) were handled.
A reliable seller takes responsibility and offers fair solutions, protecting your business.
Building and Using Your Spreadsheet
Best Practices for Evaluation:
Securing Your Supply Chain