CNFANS Workflow: Streamlining Multi-Team Quality Control
Effective quality control requires clear responsibility and transparent tracking. This guide outlines a system for assigning QC tasks and logging completion status across multiple teams using a shared spreadsheet.
The Core Principle: Centralized Tracking, Distributed Execution
All QC activities are coordinated through a single, cloud-accessible spreadsheet (e.g., Google Sheets or Microsoft Excel Online). This becomes the "single source of truth" for inspection status.
Step-by-Step Implementation
Step 1: Spreadsheet Structure & Task Breakdown
Create a sheet with the following core columns:
- Item/ Batch ID:
- QC Checkpoint:
- Assigned Team/ Member:
- Due Date:
- Completion Status:Pending, In Progress, Completed-Pass, Completed-Fail, On Hold.
- Findings/ Comments:
- Timestamp:
- Verifier (Optional):
- QC Checkpoint:
Step 2: Assigning Responsibility & Dividing Tasks
Tasks can be divided by:
- Stage-based:
- Skill-based:
- Product-based:
- Skill-based:
Use the Assigned Team/ Member
Step 3: Logging Completion Status & Real-Time Updates
- Team members update the Completion Status
- Mandatory entry in Findings/ Comments
- Use Data ValidationConditional Formatting
- Consider a separate "Log" sheet or dashboard that uses formulas like
QUERYFILTER - Mandatory entry in Findings/ Comments
Step 4: Monitoring & Accountability
- Managers use dashboard views or pivot tables to monitor overall progress.
- Set up automated email alerts (using scripts like Google Apps Script) for critical fails or missed deadlines.
- Hold brief daily stand-ups reviewing the spreadsheet to resolve blocks.
Best Practices for CNFANS Teams
- Access Control:
- Standardized Comments:
- Regular Archive:
- Integration:
- Standardized Comments:
Conclusion
By implementing this structured spreadsheet method, CNFANS teams can eliminate ambiguity in QC ownership, provide real-time visibility into inspection progress, and create an auditable log of quality data. This fosters accountability between pre-shipment, production, and third-party QC teams, ultimately reducing defects and improving communication.