Organizing a multi-seller haul from platforms like Taobao, Weidian, or Tmall can quickly become overwhelming. Juggling numerous product links, quality control (QC) photos from your agent, and fluctuating parcel weights makes cost tracking and consolidation a nightmare. Enter the LoveGoBuy Spreadsheet Method—a simple, powerful system to streamline your entire purchasing process, ensuring efficiency, clarity, and control from cart to delivery.
The Challenge of Multi-Seller Purchases
When building a haul from multiple stores, you face several logistical hurdles:
- Link Overload:
- Disorganized QC:
- Weight & Cost Surprises:
- Consolidation Confusion:
- Disorganized QC:
A traditional notepad or random notes app approach fails here. You need a centralized command center.
The Solution: Your LoveGoBuy Master Spreadsheet
This method transforms a simple spreadsheet (Google Sheets, Excel, or Airtable) into your haul's brain. Here’s how to structure it for maximum efficiency.
Building Your Spreadsheet: Essential Columns
| Column Name | Purpose & Data to Record |
|---|---|
| Item # / ID | Unique identifier for each item (e.g., 001, 002). |
| Seller/Store Name | Track which store the item is from for easy follow-up. |
| Product Description & Link | Hyperlink the product title to its source URL. |
| Price (¥) | Domestic item price in Chinese Yuan. |
| Domestic Shipping (¥) | Any shipping fee from seller to LoveGoBuy warehouse. |
| LoveGoBuy Service Fee (¥) | The agent's service charge for that item. |
| Subtotal (¥) | Formula: Price + Domestic Shipping + Service Fee. |
| Warehouse Weight (g) | Critical: |
| QC Photo Link | Hyperlink a cell text like "QC" directly to the uploaded photo in your LoveGoBuy account. |
| Status | Track progress: Ordered, In Warehouse, Shipped. |
| International Parcel # | Assign items to a final shipment (e.g., PKG-01). Enables easy consolidation. |
The Efficient Workflow in Action
-
1. Pre-Purchase: The Planning Tab
Create a separate tab or list for "Wishlist." Paste all potential links here with their prices. Once you decide to purchase, move the row to your main "Active Haul" sheet.
-
2. Post-Purchase: Logging & QC
After ordering via LoveGoBuy, fill in the price, fees, and update status to "Ordered."immediately hyperlink them
-
3. Warehouse Arrival: The Key Data Input
As items reach the LoveGoBuy warehouse, record their actual Warehouse Weight (g). This data is gold. Use it to calculate accurate shipping estimates by summing weights for planned parcels.
-
4. Consolidation & Shipping
Use filters to sort items by seller or type. Decide which items will ship together. Assign them a International Parcel #. You can now easily see the total cost and weight for each parcel before submitting for international shipping.
Key Benefits of This System
Total Cost Clarity
Automated subtotals and parcel totals prevent budget overruns. You see the true landed cost before you ship.
Instant QC Access
No more searching through emails or agent messages. One click takes you to the QC photo for any item.
Informed Shipping Decisions
Group items strategically by weight and volume to optimize international shipping lines and costs.
Haul Scalability
This system works for a 5-item haul or a 50-item mega-haul with the same level of organization.
Streamline Your Next Haul
Managing multi-seller purchases doesn't require complex software—just a well-structured LoveGoBuy Spreadsheet. By consolidating links, QC results, and weights into a single source of truth, you transform chaos into a streamlined, efficient process. This empowers you to make smarter purchasing and shipping decisions, saving time, money, and stress. Start building your master sheet today and experience the difference in your next haul.
Pro Tip: