The Challenge: Dynamic Shipping Data
When using BaseTaoshipping freight. The initial weight and fee quoted are often estimates. Actual package weight can change after consolidation due to final packaging, and courier fees can update periodically. Without tracking these changes, your spreadsheet's cost projections can become inaccurate, leading to budget miscalculations.
The Solution: Systematic Tracking in Your Spreadsheet
Your BaseTao spreadsheet can be transformed into a powerful tracking tool. Here’s a structured method to monitor changes and ensure accuracy.
1. Establish a Dedicated Tracking Section
Create columns for key data points in your main sheet or a dedicated logistics tab:
- Item Initial Proxy Weight (g):
- Consolidated/Actual Weight (g):
- Weight Difference (g):[Actual Weight] - [Initial Weight].
- Estimated Freight Fee:
- Final Freight Fee Charged:
- Fee Update Date:
- Notes:
- Consolidated/Actual Weight (g):
2. Implementing Update and Alert Logic
Use simple spreadsheet functions to flag discrepancies:
- Apply conditional formatting
- Create a summary cell=SUMIF([Weight Difference Range], ">0", [Corresponding Fee Impact Range]).
3. Regular Maintenance Procedure
- After requesting parcel consolidation from BaseTao, immediately record the new Actual Weight.
- Before submitting for shipment, verify the current shipping rates for your chosen courier on BaseTao's fee page and update the Estimated Freight Fee
- Once the parcel is shipped and the final fee is deducted, fill in the Final Freight Fee ChargedUpdate Date. This creates a reliable audit trail.
Benefits of Meticulous Record-Keeping
- Accurate Cost Forecasting:
- Dispute Resolution:
- Supplier Awareness:
- Process Optimization:
- Dispute Resolution: