Step 1: Access & Initial Review
Once your items arrive at our warehouse, you will receive access to the spreadsheet. Initially, you'll see product details and the "QC Pending"
VigorBuy: Your Guide to Tracking QC & Shipping via Spreadsheet
2025-12-19
Achieve full supply chain transparency from inspection to your doorstep.
At VigorBuy, we believe informed customers are confident customers. Our dedicated tracking spreadsheet provides real-time visibility
Anatomy of Your VigorBuy Tracking Spreadsheet
Each customer receives a unique, shared spreadsheet. Key columns include:
- Item/SKU:
- QC Status (Pass/Fail/Pending):
- QC Notes & Photos:
- Actual Weight (kg):
- Warehouse Bin #:
- International Tracking #:
- Shipping Milestones:"Parcel Received," "Consolidated," "Dispatched,""Delivered."
- QC Status (Pass/Fail/Pending):
How to Track Your Progress: A Step-by-Step Walkthrough
Step 2: Monitoring Quality Control (QC)
Our team inspects each item. The spreadsheet is updated with:
- Status Change:"Pass""Fail."
- Notes & Evidence:high-resolution photos
- Weight Confirmation:Actual Weight
Step 3: Consolidation and Pre-Shipment
After QC, items are consolidated into your final parcel. The spreadsheet shows:
- Total Parcel Weight:
- Final Shipping Quote:
- An updated status: "Ready for Dispatch."
- Final Shipping Quote:
Step 4: Live Shipping Tracking
Once your parcel is dispatched, the spreadsheet becomes your central tracking hub:
- The International Tracking Number
- Major Shipping Milestones"Handed to Carrier," "Customs Clearance," "Out for Delivery").
- You can click the tracking number for direct access to the carrier's detailed tracking page.
Step 5: Delivery Confirmation
The final milestone, "Delivered,"audit trail
Benefits & Pro Tips
Why This Method Works:
- Complete Transparency:
- Informed Decision-Making:before
- Accurate Costing:actual
- Centralized Information:
- Informed Decision-Making:before
For Best Results:
- Bookmark Your Sheet:
- Set Notifications:
- Verify Early:
- Communicate Via Sheet:
- Set Notifications: