For procurement professionals and savvy business buyers, simply tracking expenses isn't enough. The key to strategic purchasing lies in a deep, analytical review of yearly performance data. Using the structured VigorBuy SpreadsheetQC Pass Rates, Refund Ratios, and Delivery Speed.
The Framework: Why These Three Metrics?
A holistic review moves beyond total spend. The VigorBuy framework focuses on quality, cost-recovery, and efficiency
Together, they form a powerful triad for evaluating supplier and category performance.
Step-by-Step: Reviewing Trends in Your Spreadsheet
1. Summarize Yearly QC Pass Rates
Calculate the average pass rate for each supplier or product category for the year. Look for trends: Is quality improving, declining, or seasonal?
Actionable Insight:98%) is a candidate for preferred status or increased order volume. A declining trend signals the need for a quality audit or re-negotiation.
2. Analyze Annual Refund Ratios
Compute the total refund amount as a percentage of total spend, per supplier or category. A low ratio is ideal, indicating few major disputes.
Actionable Insight:
3. Evaluate Delivery Speed Averages
Determine the mean and median delivery times. Identify outliers—both positive and negative. Segment by supplier location and shipping method.
Actionable Insight:
Synthesizing the Data for Optimization
The real power comes from cross-referencing these metrics. Use a scoring matrix within your VigorBuy Spreadsheet to rank suppliers:
| Supplier | QC Score | Refund Score | Speed Score | Composite Grade |
|---|---|---|---|---|
| Supplier A | High | High | Medium | A- |
| Supplier B | Medium | Low | High | B |
This synthesis directly informs next year's buying decisions:
- Re-allocate Budget:
- Negotiate with Evidence:
- Forecast Accurately:
- Negotiate with Evidence:
Conclusion: From Data to Decisive Action
An annual review using the VigorBuy Spreadsheet methodology moves procurement from a reactive cost center to a proactive value-driver. By systematically summarizing QC Pass Rates, Refund Ratios, and Delivery Speed, you build a fact-based foundation for every critical buying decision in the coming year. Start your review today and turn yearly data into your competitive advantage.