Home > GTBuy: Mastering Multi-Seller Orders with the GTBuy Spreadsheet

GTBuy: Mastering Multi-Seller Orders with the GTBuy Spreadsheet

2025-12-21
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Streamline your group buys and personal hauls by consolidating multiple sellers into one powerful tracking document.

Ordering from platforms like Taobao, Weidian, or 1688 often involves purchasing items from numerous independent sellers. Managing these分散的 orders can quickly become chaotic. The GTBuy Spreadsheet Method

Why Use a Master Spreadsheet?

  • Centralized Overview:
  • Financial Clarity:
  • Logistical Tracking:
  • Error Reduction:
  • Group Buy Efficiency:

How to Set Up Your GTBuy Spreadsheet

Step 1: Establish Your Core Structure

Create a new spreadsheet (Google Sheets or Excel recommended) with the following column headers. These form the backbone of your tracking:

Column HeaderPurpose
Seller/SourceStore name or platform.
Item Description & LinkDetailed info and URL for easy reference.
Quantity & Unit PriceNumber of items and cost per unit.
Total Item CostQuantity × Unit Price (auto-calculate).
Domestic ShippingShipping fee paid to the seller.
Payment StatusMark as "Unpaid," "Paid," or "Ordered."

Step 2: Add Warehouse & Logistics Columns

Once items are purchased, extend your sheet to track their journey:

  • Warehouse Received:
  • Warehouse Weight (kg):
  • Photos/QC:
  • Consolidated Parcel ID:
  • International Freight Share:
  • Tracking Number & Final Status:

Step 3: Implement Organization & Tools

Maximize your spreadsheet's power with these features:

  • Separate Tabs/Sheets:Ordering & Payment" and another for "Warehouse & Shipping" for clarity.
  • Color Coding:
  • Freeze Header Rows:
  • Use Formulas:
  • Add Filters:

Step 4: Regular Updates & Maintenance

The system only works if maintained. Designate a time to:

  1. Update payment statuses immediately after purchasing.
  2. Record warehouse data as notifications arrive from your agent.
  3. Input tracking information and mark items as "Delivered" upon arrival.

Pro Tips for Effective Management

For Group Buys (GB)

Add columns for "Participant Name" and "Contact Info." Share a view-only

Leverage Automation

Use simple formulas like =SUM(E2:G2)=F2/$F$50

Hyperlink Everything

Hyperlink the item name to its product page, the QC status to the photo album, and the tracking number to the carrier's website. This creates a truly interactive dashboard.

Conclusion

The GTBuy Spreadsheet

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