For bulk and agent buyers, managing multiple orders, quality control checks, and shipping details can become a logistical headache. A custom, well-structured spreadsheet is a powerful tool to save time, reduce errors, and maintain clarity. This guide walks you through duplicating and adapting the ACBuy Spreadsheet template to efficiently categorize orders and record QC and shipping data.
Step 1: Duplicate the Master Spreadsheet Template
Start with a reliable foundation. Access the pre-formatted ACBuy Master Spreadsheet Template
Step 2: Categorize and Structure Your Orders
Effective categorization is key. Modify the default columns and sheets to match your workflow. A typical structure includes:
| Sheet / Section Name | Purpose & Key Data Points |
|---|---|
| Order Log | Core tracking: Order ID, Item Link, Supplier, Price, Quantity, Order Date, Status (Pending, Ordered, QC, Shipped). |
| QC Records | Quality Control: Link to QC Photos/Video, Pass/Fail status, Issues noted, Date of QC, Action taken (Return, Exchange, Keep). |
| Shipping Dashboard | Consolidation: Parcel Number, Shipping Line, Tracking ID, Weight, Cost, Dispatch Date, and Estimated Delivery. |
Use Data Validation
Step 3: Efficiently Record QC Data
Integrate your QC process directly into the spreadsheet.
- Create a unique Row ID
- Dedicate a column for QC Photo Hyperlinks. Use cloud storage (like Google Drive or Imgur) and paste the direct links here for one-click access.
- Set up conditional formatting to highlight rows based on QC status (e.g., red for "Failed", green for "Passed"). This creates a instant visual overview.
Step 4: Track Shipping and Consolidation
As orders move from warehouse to you, update the Shipping Dashboard meticulously.
- Parcel-Level Tracking:
- Automate Calculations:=SUMIF) to auto-calculate total parcel weight or average cost per kg.
- Status Syncing:VLOOKUP
Conclusion: The Power of Customization
A tailored ACBuy spreadsheet transforms bulk buying from chaotic to controlled. By starting with a solid template, categorizing data intelligently, and embedding QC and shipping logs, you create a single source of truth for your entire purchasing journey. Invest an hour in setup to save dozens in tracking and troubleshooting.