Managing group purchases or multiple orders from platforms like Taobao and 1688 can be challenging. A well-organized HubBuyCN tracking spreadsheet is the key to maintaining order transparency and ensuring product quality. This guide explains how to effectively log inspection images, purchase links, and product codes.
The Core Structure: Your HubBuyCN Tracking Spreadsheet
The power of your tracking system lies in these essential columns:
- Order ID (HubBuyCN/Agent):
- Product Code/SKU:
- Purchase Link:
- QC Photo Log:
- Status (Ordered, QC Received, Shipped, etc.):
- Product Code/SKU:
Step-by-Step Tracking Process
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Logging the Initial Order
When you place an order, immediately add a new row to your spreadsheet. Input the Order ID, paste the Purchase Link, and note the Product Code. This creates the foundational record.
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Integrating QC Photos
Once your agent sends quality check photos (usually before domestic shipping in China), upload them to a cloud service (like Google Drive or Imgur) and insert the link into the QC Photo Log
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Enhancing Verification & Transparency
Use the spreadsheet for cross-referencing:
- Click the Purchase Link
- Compare the QC Photos
- The Product Code
- Compare the QC Photos
- Click the Purchase Link
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Maintaining Status Updates
Regularly update the Status
Best Practices for Maximum Efficiency
Adopt these tips to optimize your tracking:
- Use Hyperlinks:
- Leverage Conditional Formatting:
- Freeze the Header Row:
- Store QC Photos Centrally:
- Leverage Conditional Formatting:
Conclusion
A diligently maintained HubBuyCN spreadsheet that consolidates Order IDs, QC photo links, purchase URLs, and product codes