CSSBuy: Master QC Photos & The Spreadsheet
A Guide to Archiving, Tracking, and Comparing Your Item Inspections
Quality Control (QC) photos are your first line of defense when shopping with an agent. CSSBuy provides them, but managing and analyzing these images across dozens of items can be chaotic. The powerful yet often underutilized CSSBuy Spreadsheet
Step 1: Setting Up Your QC Archive Columns
First, structure your spreadsheet to store QC data. Beyond basic columns for Item Name, Price,Order Number,
This setup turns each row into a comprehensive dossier for a single item.
RL (Red Light), Pending, or note specific flaws.
Step 2: Analyzing & Archiving the QC Photos
When new QC photos arrive, don't just glance at them. Conduct a systematic analysis:
- Open the Album:
- Check Key Details:
- Compare to Promised Product:
- Archive the Link:"QC Photo Link"
- Check Key Details:
Step 3: Logging Results & Tracking Condition
Immediately after your inspection, update the spreadsheet to lock in your decision:
- In the "Item Condition"
- In the "Inspection Notes"
- Fill in the "Date QC Received". This allows you to sort items by how long they've been waiting for your decision.
- In the "Inspection Notes"
Your spreadsheet now serves as a clear action log, preventing you from forgetting why you approved or rejected an item.
Step 4: Comparing Inspection History & Making Smarter Decisions
This is where the spreadsheet becomes powerful. Use it to identify patterns:
- Seller/Batch Analysis:
- Condition Tracking:
- Timeline Review:
- Condition Tracking:
By reviewing history, you train your eye and make more informed QC decisions on future items.
Pro-Tips for Spreadsheet Power Users
Hyperlink Cleanliness
Use the =HYPERLINK("URL", "View QC")
Conditional Formatting
Set rules to highlight rows: e.g., turn a cell green if condition is "GL," red if "RL." This creates a quick visual overview of your haul's status.
Data Validation for Consistency
Use drop-down lists in the "Item Condition" column to ensure you only use predefined statuses, making filtering and sorting accurate.