1. Total Purchase Value
This formula calculates the subtotal for each item and sums everything.
=SUMPRODUCT( (Item_Price_Range) * (Quantity_Range) )How it works:
USFANS: Automate Your Cost Tracking with the Smart Spreadsheet
2025-12-23
Harness the power of formulas for precise control over total purchase, freight, and shipping costs.
The Challenge of Manual Cost Calculation
For USFANS managing overseas purchases, manually tracking item costs, domestic agent fees, and international shipping is tedious and error-prone. A simple miscalculation can erase your profit margin. The solution lies in automation.
By building a dedicated USFANS Cost Tracking Spreadsheet
Core Formulas for Automated Cost Control
These formulas create the automated engine of your spreadsheet. Assume data is organized with columns like Item Price (USD), Quantity, Domestic Freight (CNY), and Exchange Rate.
2. Total Domestic Freight (Consolidation)
To track fees from your agent's warehouse, sum all domestic shipping costs.
=SUM(Domestic_Freight_Range)Tip:
3. Total International Shipping Cost
This is often a fixed quote from your agent based on final parcel weight/volume.
=International_Shipping_Quote / Exchange_RateExample:=500/7
Building Your Summary Dashboard
Bring all calculations together in a summary section for the true total cost per item and the overall project cost.
Total Cost (USD) Formula per Item:
=( (Item_Price * Quantity) + (Domestic_Freight / Exchange_Rate) / Item_Count ) + (International_Shipping / Total_Items)
Final Project Cost Formula:
=Total_Purchase_Value + (SUM(Domestic_Freight_Range)/Exchange_Rate) + International_Shipping_Cost_ConvertedThis dashboard gives you the landed cost—the total price to get an item to your door.
Best Practices for Implementation
- Use Absolute Cell References (e.g.,
$F$2) for constants- Create a dedicated input sheet
- Use number formatting
- Update the exchange rate regularly
- Create a dedicated input sheet