A systematic guide to linking visual inspection results with cost details for complete purchase accountability.
The Challenge: Disconnected Data
For agents and Taobao shopping service users, two critical data streams often exist in isolation: Quality Control (QC) photo foldersorder financial spreadsheets. This disconnect makes it difficult to cross-reference a potential item defect with its exact cost, shipping fees, or order details, leading to delays and confusion.
The LoveGoBuy Spreadsheet method solves this by creating a single source of truth.
Core Methodology: The Linking System
The key is to establish an unambiguous, unique identifier for each purchased item that is common to both
In your LoveGoBuy order notes or tracking sheet, ensure every item has a consistent ID. This could be:
Organize QC photo folders using the exact same identifier.
Create a LoveGoBuy tracking sheet with the following core columns: Use your spreadsheet's hyperlink function
Step 1: Standardize Your Identifier
Step 2: Structure Your Image Folders
QC_Photos/
├── O-20241025-ABC-01/
│ ├── front.jpg
│ ├── label_closeup.jpg
├── JACKET_BLACK_L/
│ ├── overview.jpg
│ └── fabric_detail.jpg
Step 3: Build Your Master Spreadsheet
Order ID / Item Code
Item Description & Link
Item Cost (¥)
Service Fee (¥)
Domestic Shipping (¥)
QC Photo Folder Link
QC Status (Pass/Issue)
Notes
O-20241025-ABC-01Wireless Earbuds - Black
258.00
15.00
0.00
[Hyperlink to Folder]
Pass
Matched description.
Step 4: Create Hyperlinks for Instant Access
Benefits of a Combined System
Full Accountability
Instantly verify if an item's quality justifies its cost and fees. Disputes or questions can be resolved with immediate access to both financial and visual data.
Streamlined QC Decisions
While reviewing photos, you can immediately see the item's value and associated costs, helping you make faster, more informed decisions on returns or exchanges.
Error Reduction
Eliminates confusion between similarly named items. The unique ID ensures you are always looking at the correct photos for the correct paid order.
Audit-Ready Records
Creates a perfect, searchable archive of every purchase, ideal for budgeting, expense reports, or simply reviewing your shopping history.