For resellers and small businesses sourcing products via agents like BaseTao, managing orders across different regions can quickly become a logistical headache. A standard, consolidated spreadsheet often leads to confusion, miscalculated shipping costs, and inefficient planning. The solution? A customized BaseTao spreadsheet
A monolithic spreadsheet fails to account for the critical differences between international shipping lanes. By creating distinct tabs, you directly address the unique challenges of each region: Start with your master "All Orders" tab from BaseTao's exported data. Then, create three new sheets: EU_Orders, US_Orders, and Asia_Orders. Beyond the standard BaseTao columns (Product Link, Description, Quantity, Price CNY), add these key fields to each regional sheet: Investing an hour to customize your BaseTao spreadsheet into a multi-region order management system
Why Separate Tabs for EU, US, and Asia Deliveries?
How to Structure Your Customized BaseTao Spreadsheet
Essential Columns for Each Regional Tab
Column Header
Purpose & Regional Customization
Destination Country
List specific countries (e.g., Germany, France in EU tab; USA, Canada in US tab).
Estimated Weight (kg)
Critical:
Chosen Shipping Line
Pre-populate with region-optimal agents (e.g., "Europe Tariffless Line" for EU, "US Express" for USA).
Shipping Cost CNY
Use a VLOOKUPRegional Rates
Tax/Duty Estimate %
EU: Apply estimated VAT rate (19-27%). US: Apply if over $800 threshold. Asia: Often 0% or lower.
Landing Cost (Local Currency)
Formula:
(Item Cost + Shipping) * (1 + Tax%) * Exchange Rate. This is your true cost per region.
Local Sale Price
Set your selling price in EUR, USD, etc., based on the calculated landing cost.
Tracking Number
Log tracking info specific to the regional shipment batch.
Pro Tips for Maximum Efficiency
The Bottom Line
Mastering Multi-Region Fulfillment: Customizing Your BaseTao Spreadsheet for EU, US, and Asia Orders
2025-12-24