VigorBuy: A Step-by-Step Guide to Recording QC Photos and Product Details
Proper documentation of your orders in the VigorBuy spreadsheet is crucial. Keeping visual evidence and accurate details ensures your purchased items match your expectations before they are shipped, saving time and preventing potential disputes.
Step 1: Prepare Your QC Materials
Once your agent sends Quality Control (QC) photos, gather the following:
- Clear photos of the item from all angles.
- Photos of specific details: labels, logos, materials, and any potential flaws.
- The product link/name, size, color, and price.
- Any special notes from your agent or the seller.
Step 2: Access and Navigate the VigorBuy Spreadsheet
Open your shared VigorBuy tracking spreadsheet. Typically, columns will include:
| Column | Purpose |
|---|---|
| Item/Link | Product name and purchase link. |
| Size/Color | Product specifications ordered. |
| QC Photos | Here is where you will insert the visual evidence. |
| Notes/Status | Record your approval, concerns, or agent communication. |
Step 3: Insert QC Photos Directly into the Spreadsheet
Most cloud-based spreadsheets (like Google Sheets) allow direct image insertion:
- Upload your QC photos to a cloud service (e.g., Google Drive, Imgur) or ensure they are accessible via a URL.
- In the "QC Photos"=IMAGE("URL")
- Resize the image within the cell so it's clearly viewable but doesn’t overwhelm the sheet. A thumbnail that expands on click is ideal.
- Pro Tip:IMAGE()
Step 4: Input and Verify Product Details
Double-check and fill all adjacent columns with precision:
- Copy the exact product title
- Paste the original product link
- Confirm the size, color, and price
- In the Notes/Status column, clearly state "Approved for Shipment"
- Paste the original product link
Step 5: Final Review and Approval
Before notifying your agent to proceed:
- Compare
- Verify
- Update the order status
- This recorded snapshot serves as your final visual confirmation, ensuring what you approved is exactly what gets shipped.
- Verify
Why This Process Matters
Maintaining a well-organized VigorBuy spreadsheet with integrated QC photos is your best defense against receiving incorrect or substandard items. It creates a transparent, searchable record for every purchase, streamlining communication with your agent and giving you peace of mind throughout the shipping process. Remember: Document thoroughly before you ship!